Intent to Graduate Card

Students are required to file an Intent to Graduate card (see below) with the Registrar by the posted due date of the semester they intend to graduate. The advisor will need to sign this form. Students should register to take the appropriate Praxis II exams prior to turning in the form. Students must register or have completed the appropriate Praxis II exams in order to qualify for graduation.

Graduation Checkout Packet

Advisors who have advisees who are graduating during a given semester will receive a Graduation Checkout packet from the Assistant Chair of the Department. This packet includes the advisee's unofficial transcript, Graduation Checklist and Course Substitution forms (see example of forms below) .

The advisor is required to reconcile the ASU-Jonesboro transcript with the advisee's checksheet. It is strongly recommended that the advisor start with a blank checksheet and work from the unofficial transcript filling in the courses on the checksheet. This is the best method for insuring that the Registrar has record of all coursework required on the checksheet. If required courses from the checksheet do NOT appear on the unofficial transcript, then one of two conditions will apply:

1. The student has not had the required course or a substitute. In this case, the student is not eligible for graduation and the advisee and the Assistant Chair of the Department must be notified.
2. The student has not had the course, but has had a course that will substitute. This should be duly noted on the Course Substitution form (see below). If an Evaluation of Transfer Credit form has been completed approving the transfer credit (completed by the Curriculum Committee), then include a copy of the form in your packet. Also, check the advisee's advising file and see if you have an official transcript from the college/university where the coursework was earned If so, include the official transcript in the packet. If there is no official transcript and it does not appear on the ASU-Jonesboro unofficial transcript, then notify the student that he/she is responsible to get an official transcript to you immediately. Once you have the official transcript include it in the packet.

When the Graduation Checkout packet is completed, it should be returned to the Assistant Chair of the Department.