FAQs

Frequently Asked Questions

How do I check my Available Budget?
How do I check my Grant's Available Budget?
Can I still view my budget reports in Eprint?
Do I need to change my Internet Native Banner password when my network password expires?
Do I have to choose a commodity code when entering a requisition on FPAREQN?
What is the difference between requisition document text and item text?
How do I find my lost requisition?
How do I delete or cancel my requisition?
How do I know when the check is cut for my purchase order?
What if my requisition is denied by Procurement Services?

Budget Availability

  1. In Internet Native Banner, enter FGIBAVL in the Go To field on the main menu.
  2. Press the Enter key.
  3. Enter the fund, organization, account, and program codes.
  4. Click on the Next Block icon.
  5. The results are your actual available balance, which includes incomplete documents (the amount NSF looks at).

OR

  1. In Finance Self-Service, click on Budget Queries from the Finance Main Menu.
  2. Select Budget Quick Query from the Query Type drop-down menu.
  3. Click on the Create Query button.
  4. Select the Fiscal Year.
  5. Enter ‘J’ in the Chart of Accounts field.
  6. Enter the fund, organization, and program codes OR enter the fund code in the Grant field (grants only).
  7. To specify by account, enter '71' in the Account type field for supplies and services.
  8. Click on the Submit Query button.
  9. The results only include completed and posted documents.

Grants Budget Availability - Grant Inception to Date Form

  1. In Internet Native Banner, enter FRIGITD in the Go to field from the main menu.
  2. Press the Enter key.
  3. Enter the fund code in the Grant field.
  4. Click on the Next Block icon.

 To view the grant detail information:

  1. Select the account code you wish to view.
  2. Select Grant Transaction Detail Information from the Options menu.

Viewing budget reports in Eprint

  1. Open Internet Explorer and access http://eprint.astate.edu.
  2. Enter your Internet Native Banner User ID and password to access the Banner reports.

Review the eprint manual for more details.

Changing my Internet Native Banner password

  1. Login to Internet Native Banner with your old network password.
  2. At the main menu on the left of the screen, Click on the Change Banner Password link.
  3. Enter the old password and replace it with your new network password.

Do I have to choose a commodity code when entering a requisition on FPAREQN?

  • Yes, select a commodity code from the search list, or enter a code from the Commodity Code Quicklist. Please override the commodity code description for the specific item description you need to purchase, starting with a noun.
  • If you need more space to enter the item description, please choose Item Text from the Options menu.
  • If you must search for a commodity code, and cannot limit the list down to what you need, please contact Procurement Services at 972-2028.

What is the difference between requisition document text and item text?

  • Document text represents information you want to communicate with procurement services and accounts payable. Document text prints on the requisition header.
  • Item text represents information concerning the specific commodity or line item you are purchasing. Item text prints after each line item on the requisition.

How do I know when the check is cut for my purchase order?

  1. Login to Internet Native Banner.
  2. Enter FOIDOCH in the Go To field on the main menu.
  3. Press the Enter key.
  4. Enter 'PO' in the Document Type field.
  5. Enter the PO document number in the Document field.
  6. Click on the Next Block icon.
  • You should see all of the documents associated with your purchase order including the Receiving, Invoice(s), and Check(s).
  • You may single-click on any of the document numbers.
  • Select Document Information from the Options menu to see the information entered for that document, including the date and amount.
  • The check has cleared the bank when a status of 'F' appears next to the check number.
  • To see the check information, select Document Information from the Options menu. On FAICHKH, enter 12 in the Bank Code field and Next Block.