Procurement Card (P-Card)

The State Procurement Card, also known as the P-Card, is a credit card that each department will use to purchase low-dollar, supply items. The P-Card program is designed to help better manage these purchases.

It also benefits the departments, the University, and our vendors by allowing easier access to purchases and eliminating the need for a purchase order. The P-Card will be issued to designated, full-time employees in each department to enhance University and departmental effectiveness and economy of operations.

Please read the following information about the P-Card to help your department understand the rules and regulations for using the P-Card.

Office of Sponsored Programs and Grants must approve P-Card applications for grant accounts.

Note: A valid criminal and credit background check will be required for new P-Card applications.

• Conference registration - Attach a copy of the Travel Authorization (TA) to the P-Card log.
• Food from an outside source? - Attach a copy of the completed food purchase form.
  (the P-Card cannot be used for restaurants or catering services, with the exception of Sodexo)
  Food Purchase for On-Campus Events - (This form MUST be approved by Dining Services before the food can be purchased!)
  Food Purchase for Off-Campus Events
  Promotional items  - Attach a list of recipients who received these items to your P-Card log. 
• Software - Attach an email or memo from ITS (Paula Lamb) showing they have approved the purchase. 
• Individual membership fees  - Attach a memo from the Dean or Chair approving the membership (see the guidelines for more information).