Grading Information

Direct Access to Self Service for Grading
If you cannot login to the ASU portal inAstate at http://in.astate.edu because you do not have an ASU email account, please access Self Service directly at http://ssb.astate.edu to access your grading worksheet.

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August Interim 2009 Grading Deadlines
All final grades are due by Tuesday, August 25 at noon.
Students will be able to view their final grades on the Self Service tab in the ASU portal inAstate (located at http://in.astate.edu) by 5:00 p.m. on Tuesday, August 25.

Fall 2009 Grading Deadlines

The final grading worksheet for WN grading will be available in inAstate (the ASU portal at http://in.astate.edu) on the Self Service tab from September 1 through September 11 at noon.

Final grades for graduating students are due by noon on Thursday, December 17.

All final grades are due by noon on Friday, December 18.

Students will be able to view their final grades on the Self Service tab in the ASU portal inAstate (located at http://in.astate.edu) by 5:00 p.m. on Friday, December 18.

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Final Grading Window

Faculty can add, delete and update final grades up until the close out time for grading. Once the final grading worksheet is turned off and grades have been posted, or "rolled" as it is frequently called, the grades are locked and students are able to view the grades in Self Service and on their transcripts. Any grades changes after the grading period would have to be done by a Change of Grade form.

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WN Grade Eligibility
Students who attend one or more classes are not eligible for the WN grade.

Faculty are asked to assign a grade of WN (withdrawal for non attendance) to students who have never attended a single class during the first 11 class days of the Fall and Spring Semesters and first 5 class days of the Summer I and Summer II terms.

Although faculty are asked to assign WNs it is often difficult to track attendance during the first few days because of the University's flexible course add/drop policy.

Web Classes and WN grading
WN can only be assigned for students who have never logged into Blackboard for online classes.  Students who have logged into Blackboard at any time once the term has begun are NOT eligible for a WN even if they have not completed any assignments. These students must complete the normal drop or withdrawal process.

Financial Obligations
The WN grade removes all financial obligations associated with the course.

Student Responsibility
Students are responsible for dropping/withdrawing from all classes they are not attending. Student should not depend on the University to assign a grade of WN. Students should review their schedule of classes using Self Service to make sure their enrollment is accurate. They should check their midterm grades as soon as they are available to confirm their enrollment is still accurate. Students should check their transcript at the end of final grading each semester to be sure it accurately reflects their enrollment and grades. Failure to do so could result in unnecessary financial obligations and inappropriate grades (usually F's).

Students who find a mistake need to contact the Registrar's Office for proper procedures immediately upon discovery. It is the student's responsibility to make sure their transcript is an accurate reflection of the student's registration and participation in the course(s) at ASU.

The WN grade will only be granted or may be appealed through the first day of classes of the following fall or spring semester, whichever comes first.

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FN Grading

There is a new grade in Self Service for graduate, remedial, developmental, undergraduate and pass/fail courses. The new grade is FN.

The FN grade means that the student has an F average in the course and the student is no longer showing up to the class.

The student has attended the class before so the student was ineligible for a WN grade during the WN period.

The student has not dropped the class and is therefore, still on the class roster. The FN grade will count in the student's gpa.

The FN grade can be given at mid terms and for a final grade. There is no time period for FN grades since FN is a final grade (just like any standard letter grade.)

The FN grade will be valuable because it shows that the student did not earn the F from not learning the material. The student earned the F average from not attending and not dropping.

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Incomplete Forms and Change of Grade Forms

If you need to issue an incomplete grade of I to a student for an undergraduate class, please click here to retrieve the form.

When the student has completed his or her work and you are ready to change the I grade to their earned grade, you will need to talk to your Dean's office staff to obtain a Change of Grade form.

Unless otherwise noted by the instructor, all work must be completed by the student and the instructor must turn in the Official Change of Grade form to the Registrar's office by the end of the next regular semester. If not, the I will become an F.

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Missing Grade Tool

There is a missing grade tool located inside the portal inAstate at http://in.astate.edu

If a faculty member is listed in the missing grade tool, this means that the faculty member has not submitted all of his or her grades. There is a time delay from when grades are posted and when the tool will reflect the change. The data are refreshed frequently during the grading period.

The Office of the Registrar sends out a notice to faculty members who are on this list when the grading period nears to an end.

The missing grade tool is a great way for faculty to check to be sure that all grades were entered. If your name is not on the list in this tool then all grades are submitted.

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Reviewing Grades from Previous Terms

There is a feature now in Self Service where you can review the grades that you issued to students in previous terms. Click on the "Faculty" menu in Self Service. Towards the bottom of the Faculty menu is "Faculty Grade Summary." You can review your past grade submissions.

There is also an "Advisee Grade Summary." With this feature, you can review the grades for your advisees.