Grading Information

Direct Access to Self Service for Grading
If you cannot login to the myCampus portal because you do not have an ASU email account, please access Self Service directly to access your grading worksheet.

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Spring 2012 Grading Deadlines

WN Grading - Full Session and Session 1 Courses (Full Session and Sesion 1 begins on January 17)

The final grading worksheet for WN grading will be available in myCampus on the Self Service tab from January 24 through February 3 at noon (12:00 PM CST).

Final Grading - Session 1 Courses (Session 1 begins on January 17)

The final grading worksheet for first session courses will be available on February 29.
The final grades for first session courses will be due by noon (12:00 PM CST) on March 6.

WN Grading - Session 2 Courses (Session 2 begins on March 5)

The final grading worksheet for WN grading will be available in myCampus on the Self Service tab from March 12 through March 16 at noon (12:00 PM CDT). 

Final Grading - Full session and Session 2 Spring 2012 Courses

The final grading worksheet will be available on May 2.
Final grades for graduating students are due by noon (12:00 PM CDT) on May 10.
All final grades are due by noon (12:00 PM CDT) on May 11.
Students will be able to view their final grades on the Self Service tab in myCampus by 5:00 PM CDT on May 11.

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Final Grading Window

Faculty can add, delete and update final grades up until the close out time for grading. Once the final grading worksheet is turned off and grades have been posted, or "rolled" as it is frequently called, the grades are locked and students are able to view the grades in Self Service and on their transcripts. Any grades changes after the grading period would have to be done by a Change of Grade form.

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WN Grade Eligibility
Students who attend one or more classes are not eligible for the WN grade.

Faculty are asked to assign a grade of WN (withdrawal for non attendance) to students who have never attended a single class during the first 11 class days of the Fall and Spring Semesters and first 5 class days of the Summer I and Summer II terms.

If a student drops the course and should have been given a WN grade, please send an email to Jamie Carmack at carma@astate.edu. We will have to administratively issue the WN grade since once a student has dropped the course, faculty can no longer assign the WN grade.

Although faculty are asked to assign WNs it is often difficult to track attendance during the first few days because of the University's flexible course add/drop policy.

Web Classes and WN grading
WN can only be assigned for students who have never logged into Blackboard for online classes.  Students who have logged into Blackboard at any time once the term has begun are NOT eligible for a WN even if they have not completed any assignments. These students must complete the normal drop or withdrawal process.

Financial Obligations
The WN grade removes all financial obligations associated with the course.

Student Responsibility
Students are responsible for dropping/withdrawing from all classes they are not attending. Student should not depend on the University to assign a grade of WN. Students should review their schedule of classes using Self Service to make sure their enrollment is accurate. They should check their midterm grades as soon as they are available to confirm their enrollment is still accurate. Students should check their transcript at the end of final grading each semester to be sure it accurately reflects their enrollment and grades. Failure to do so could result in unnecessary financial obligations and inappropriate grades (usually F's).

Students who find a mistake need to contact the Registrar's Office for proper procedures immediately upon discovery. It is the student's responsibility to make sure their transcript is an accurate reflection of the student's registration and participation in the course(s) at ASU.

The WN grade will only be granted or may be appealed through the first day of classes of the following fall or spring semester, whichever comes first.

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FN Grading

There is a new grade in Self Service for graduate, remedial, developmental, undergraduate and pass/fail courses. The new grade is FN.

The FN grade means that the student has an F average in the course and the student is no longer showing up to the class.

The student has attended the class before so the student was ineligible for a WN grade during the WN period.

The student has not dropped the class and is therefore, still on the class roster. The FN grade will count in the student's gpa.

The FN grade can be given at mid terms and for a final grade. There is no time period for FN grades since FN is a final grade (just like any standard letter grade.)

The FN grade will be valuable because it shows that the student did not earn the F from not learning the material. The student earned the F average from not attending and not dropping.

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IP Grade - New Grade Beginning Summer 2010 for Theses and Dissertations

Beginning in Summer 2010, theses and dissertations can receive the grade of IP, which means In Progress. The new grade of IP should help to resolve some issues that have arisen due to financial aid and/or student loan deferment. The Office of the Registrar will assist faculty by entering a grade of IP on all graduate level theses and dissertations before grading is available.

If a student has finished and a grade needs to be entered, faculty can change the IP grade in Self Service to the appropriate grade to indicate completion. If they finish after grading is over or during another semester, faculty will still have to complete the Change of Grade Form.

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Incomplete Forms and Change of Grade Forms

If you need to issue an incomplete grade of I to a student for an undergraduate class, please click here to retrieve the form.

When the form is completed, please send it to Jackie Dotson or Chris Boothman in the Registrar's Office.

When the student has completed his or her work and you are ready to change the I grade to their earned grade, you will need to talk to your Dean's office staff to obtain a Change of Grade form.

Unless otherwise noted by the instructor, all work must be completed by the student and the instructor must turn in the Official Change of Grade form to the Registrar's office by the end of the next regular semester. If not, the I will become an F.

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Outstanding Grade Tool

There is an outstanding grade tool located inside the myCampus portal.

If a faculty member is listed in the outstanding grade tool, this means that the faculty member has not submitted all of his or her grades. There is a time delay from when grades are posted and when the tool will reflect the change. The data are refreshed frequently during the grading period.

The Office of the Registrar sends out a notice to faculty members who are on this list when the grading period nears to an end.

The outstanding grade tool is a great way for faculty to check to be sure that all grades were entered. If your name is not on the list in this tool then all grades are submitted.

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Reviewing Grades from Previous Terms

There is a feature now in Self Service where you can review the grades that you issued to students in previous terms. Click on the "Faculty" menu in Self Service. Towards the bottom of the Faculty menu is "Faculty Grade Summary." You can review your past grade submissions.

There is also an "Advisee Grade Summary." With this feature, you can review the grades for your advisees.