Transcripts

Office Phone: (870) 972-2919
transcripts@astate.edu

Hours: 8:00 am - 4:30 pm
Note: The University may close early the day before a major holiday such as Thanksgiving or before the campus closes for the Christmas holidays.  Please check with us on the day before a major holiday before coming to campus.

To Obtain an Official Copy of Your Transcript

Transcripts are free if ordered online through Self Service AND picked up after 24 hours or if we mail to your requested destination.

Transcripts can be ordered for $10.00 if requested in person, in writing, or by fax. Transcripts are $10.00 if the transcript must be picked up within 24 hours of ordering online.

Don't want to pay $10.00 for your transcript? Then join the ASU Alumni Association today! Transcripts are FREE to all paid ASU Alumni Association members. Visit the ASU Alumni Association website to learn more about all of the great benefits of being an ASU Alumni Association member!

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Request Online - FREE if picking up in our Transcript Office after 24 hours or we mail to your destination

Current ASU students can request their official transcripts by logging into inAstate.  Once you have logged in, click the 'Self Service' tab and follow the directions below to make your request.

Former ASU students and alumni can request their official transcripts by logging into Self Service.  Once you have logged in, follow the directions below to make your request.

Click here to view directions with screen shots.

(For transcripts before Fall of 1990 you must request your first hardcopy from the Transcripts office. You cannot view your transcript on the web or request a copy online for course work prior to Fall 1990.  Once we have received a request from you, you will be able to view your course work totals - not course by course detail - and request future transcripts on the web.)  

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Request In Writing - $10.00 Charge (Unless paid ASU Alumni Association member)

Print a Transcript Request Form, complete the form, and mail it to the Office of the Registrar, PO Box 1570, State University, AR 72467. Please include a check for $10.00 made payable to ASU. (You may get both undergraduate and graduate on the same request for $10.00)

Please include the following information with your written request

• Address
• Date-of-Birth
• Social Security number
• Destination of the transcript
• Date of request
• Include $10.00 per official copy ordered

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Request In Person - $10.00 (Unless paid ASU Alumni Association member)

1.  Go to the Cashier's Window, located on the 2nd floor of the Student Union, to pay $10.00 for your transcript or shot records.

 2.  Come to the Transcripts department in the Office of the Registrar located in the Student Union Building/RSSC, Room 2124. Photo ID is required.

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Request By Fax - $10.00 charge (Unless paid ASU Alumni Association member)

(Note: There is a seven day delay on most faxed requests.)

Students who took courses after Fall 1990 and choose to fax a request will have a seven day delay in transcript processing. These students should use inAstate, which will provide faster turn around. Students who have any course work before Fall 1990 can fax a request without the processing delay.

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Hold for Grades or Hold for Degree

A transcript request can be made in Self Service with the option to 'Hold for Grades' or 'Hold for Degree.'  These options ensure that your transcript will be produced with the current semester's grade or degree on it.  Click here for more information.

If you need your transcript to have December 2009 grades, please select "Hold for Final Grades" in the "Print Transcript" drop down box on Self Service. Your transcript request will be processed the week of <<To Be Announced>>.

If you are graduating in December 2009 and need your degree posted to your transcript, please select "Hold for Degree." Transcripts will be processed <<To Be Announced>> for graduating students.

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Special Delivery Service

For Federal Express delivery, there is an additional fee of $25 depending on the destination of the transcript. In addition, the student must have an account number with Federal Express.

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To Obtain an Unofficial Copy of Your Transcript

Unofficial copies are free and immediately viewable. An unofficial copy may be all you need if you are wanting a record for your own reference. (Our office will not provide unofficial transcripts for records from the Fall 1990 - present.)

1. Login to inAstate (current students) Self Service (former students)
2. Click 'Student and Financial Aid'
3. Click 'Student Records'
4. Click 'Academic Transcripts'
5. Choose level and type and click submit.

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Transcript Policies

Transcripts are issued at the written request of the student or appropriate institutions and officials. 

Official transcripts of the student's ASU permanent record are issued on security paper with the seal of the University.

Transcripts which have been presented for admission or evaluation of credit become a part of the student's permanent record and are not reissued. Transcripts from other institutions, if needed, must be obtained directly from the original issuing institution.

Transfer students should obtain, for advisor use in scheduling, a reference copy of their academic record from each institution attended.

Transcripts or other evidence of attendance will not be issued to or for a student who is in debt to the university.

We will NOT release high school transcripts or transcripts from any other institution. You MUST contact the high school or the other institution to acquire your transcript.

There will be a seven-day processing delay on faxed requests from students who have taken courses after Fall 1990. Students who have only taken courses before Fall 1990 can submit a faxed request without the processing delay.

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Other Available Records

Immunization records, test scores, and Letter of Good Standing may be requested in person, by fax (870) 972-3843, or by mail. There is a $2.00 charge for immunization records and test scores.  Some former student's immunization records and/or test scores may not be available from our office.

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Notice

All transcripts will be mailed out in a single business envelope unless requested to be in separate envelopes. Only requests made by mail may be requested to go out in individual envelopes. All web requests will go out in a single envelope to the designated address.