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Text Student Handbook 0910
- Home
- Student Affairs
- Student Conduct
- Text Student Handbook 0910
Table of Contents
Welcome Letter
ASU Mission Statement
Where to Go For Answers
Academic Calendar
About ASU
Diversity at ASU
Academic Affairs Division
General Information
Accreditation
Memberships
Degrees Offered
Academic Rights and Responsibilities
Graduation with Honors
Honor Roll
Wilson Award
Classroom and Grade Information
Student Responsibility for Graduation Requirements
Academic Advisors
Registration
Student Academic Load
Student Classification
Changes in Class Schedule
Deadlines for Dropping Courses
Withdrawal from ASU
Grading System
Grade Reports
Repeating Courses
Academic Probation and Suspension
Academic Policies and Procedures
Academic Misconduct
Class Attendance Policy
Inclement Weather Policy
Student Academic Grievance Procedure
Admissions and Credits Committee
Appeals Committee
College Hearing Committee
Student Rights Grievance Procedures
Student Affairs Division
General Information
Campus Life
Campus Recreation
Fitness Club
Intramurals
Dining Services
Parking Services
Residence Life
Staff
Getting Involved
Facilities and Services
Safety and Security
Housing Assignments
Residence Hall Rules and Regulations
Student Conduct
Standards of Student Conduct
Student Union/Reng Center
Leadership Center
Greek Life
Multicultural Affairs
New Student Orientation
Non-Traditional Student Services
Student Activities Board (SAB)
Student Government Association (SGA)
Student Involvement/Student Organizations
Yearbook
Career Services
Counseling Center
Disability Services
Financial Aid
Testing Center
Undergraduate Admissions
Student Health Center
General Policies and Information
Admissions Procedures for Students with a Criminal History
Campus Signs, Posters and Promotional Material Policy
Cash Transactions by Students Policy
Computer and Network Use Policy
Freedom of Expression Policy
Fundraising (Solicitation) Policy
Hazing Statement
International Programs Information
Mandatory Administrative Leave Policy
Non Discrimination Responsibilities of ASU
Procedure for Presenting Matters to the Board of Trustees
Student Records and Privacy (FERPA) Policy
Sexual Harassment Policy
Timely Notification Policy
Trespassing Policy
University Committees Policy
Student Handbook Information
Dear Students:
Welcome to Arkansas State University-Jonesboro, home of the Red Wolves! It is our great honor and responsibility to provide you with the highest quality education and learning and living environment possible. We value your trust and strive continually to meet your needs to the very best of our ability.
This handbook contains information that each of you will need at some point in your academic career at ASUJ. I encourage you to familiarize yourself with it and refer to it often. The Student Handbook, along with the Undergraduate Bulletin, will provide you with answers to most of your questions, and will direct you to other resources if you need more information.
You are at ASUJ at an exciting time in the University's history.2009 marks the 100th anniversary of the establishment of Arkansas State University. Numerous activities are planned throughout the year in remembrance and recognition of the people and events that have helped shape the university. We are glad to count you among those who will continue this quest for excellence.
In addition to our recent mascot change, we have made physical changes to the campus. Two new residence halls will open this fall: the Honors Living -Learning Complex for the honors college students, and a new apartment complex for upperclassmen (those with 60 or more credit hours). The campus living experience adds an extra dimension to college life and we want to provide that opportunity to as many students as possible.
We are very excited about the opening of the new Red Wolf (Wellness Opportunities and Life Fitness) Center. In addition to providing students with an abundance of fitness equipment and exercise space, numerous wellness classes and activities will be available to student throughout the academic year
Also in progress is the expansion of the dinning services area in the Reng Student Services Center. Students and other members of the university community will appreciate the increased seating capacity, and the addition of the new vendor in our food court will give our patrons an even greater variety of dinning choices. We want your dinning experiences to be positive, and we believe these small changes will make a difference in your campus life.
I encourage you to focus on the pursuit of knowledge and to become involved with out-of-class activities that support development of leadership skills, decision-making abilities and civic responsibility. Get to know your fellow students including those who may not look like you or who may have a different background. Your education will increase and you may grow as a globally productive citizen.
I wish you the best for a successful year in 2009-2010!
Sincerely,
William R. Stripling, Ph.D.
Vice Chancellor for Student Affairs
Arkansas State University educates leaders,
enhances intellectual growth and enriches lives.
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Academic Affairs Division |
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Admissions (Undergraduate Admissions Office) |
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Advising Center (Wilson Student Advising Center) |
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Alumni Relations |
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ASU Bookstore |
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Athletics Office (ASU Athletic Department) |
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Career Services Center |
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Cashiers Window |
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Chancellor's Office |
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Continuing Education (Center for Regional Programs) |
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Counseling Center |
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Dining Services |
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Disability Services |
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Enrollment Services |
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Finance and Administration |
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Financial Aid and Scholarships |
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Greek Life (Fraternities and Sororities) |
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The Harold (Student Newspaper) |
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ID Center (Student ID Center) |
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Information and Technology Services (Computer Help Desk) |
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International Programs |
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Intramural Office |
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KASU Radio Station |
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Leadership Center |
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Library (Dean B. Ellis Library) |
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Multicultural Affairs |
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Museum Office (ASU Museum) |
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Non Traditional Student Services |
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Parking Services |
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Registrar's Office |
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Residence Life (Office of) |
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Student Account Services |
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Student Affairs Division |
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Student Conduct (Office of) |
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Student Government Association |
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Student Health Center |
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Student Support Services |
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Student Union (Reng Center) |
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Testing Center |
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Transcripts |
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University Police |
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Yearbook |
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Arkansas State University-Jonesboro began its centennial year in 2009, celebrating 100 years of powering minds. With some 461 full-time instructional faculty members, more than 11,000 students from 40 states and 54 foreign countries, and more than 61,000 alumni, ASU-Jonesboro both embraces its past and imagines its future as a comprehensive, multiple-purpose regional university offering top-quality academic programs, ranging from the associate degree to the doctorate.
The institution developed from one of four state agricultural schools established in 1909. It opened as a vocational high school in 1910 and was reorganized as a junior college in 1918. The legislature approved a name change to State Agricultural and Mechanical College in 1925, and a four year degree program was initiated in 1930. The name became Arkansas State College in 1933, and in 1967 the legislature elevated the school to university status. Since that time the university has become an institution with a more diverse mission, to bring Arkansas to the world, and to bring the world to Arkansas.
ASU-Jonesboro offers 44 degrees in 171 undergraduate and graduate fields of study through 10 academic colleges and The Honors College. In addition to undergraduate degree offerings, 17 different master's degrees in 56 areas are offered, along with pre-professional programs in 12 areas. ASU-Jonesboro also offers two specialist degrees with 23 areas of emphasis, and 3 doctoral degrees in 5 fields which include educational leadership, environmental science, heritage studies, molecular sciences, and physical therapy.
The university is the state's leading provider of nursing graduates, early childhood educators, and agriculture business graduates. ASU-Jonesboro offers top-ranked, nationally accredited programs in journalism, radio-television, and speech communication. Degree programs in nursing and health professions are nationally accredited, and ASU-Jonesboro maintains clinical affiliations with more than 500 healthcare facilities. ASU-Jonesboro also offers management education including international business, technology, entrepreneurship, and economic development.
As a student-focused campus, ASU-Jonesboro seeks to involve students in the administration of the university. Students are included in the executive committees, budgeting and planning processes, advisory committees, and shared governance. ASU-Jonesboro students serve as ambassadors for the university by participating in recruiting and alumni events, and by hosting academic, business, political, and social leaders who visit campus.
ASU-Jonesboro is located about halfway between the lower Mississippi Delta region, one of the most fertile agricultural and cultural areas in the world, and the Ozark Mountains, equally rich in American folklore and tradition. The campus boasts 124 buildings and occupies an area of more than 1,000 acres on the slopes of Crowley's Ridge.
In addition to the Jonesboro campus, the ASU system includes campuses at Beebe, Newport, Mountain Home, Marked Tree, Heber Springs, and Searcy. Also, ASU-Jonesboro offers bachelor's degree programs and upper level courses at ASU-Beebe and ASU-Mountain Home and through ASU degree centers in Blytheville, Forrest City, and West Memphis, where partnership agreements have been established in cooperation with the community colleges in those cities.
The quest for knowledge is central to the very existence of Arkansas State University and universities in general. While portions of knowledge may be attained in various segments of the university and society, the fullness of knowledge can only be obtained when people of all races, ethnicities, colors, genders, religions, and socio-economic statuses are free to gather and exchange their life's experiences, problem solving skills, methods and styles of communications, values, beliefs, and ways of thinking and learning in an environment that encourages the presence and participation of all who desire to be affiliated with the academy.Achieving this fullness of knowledge begins with recognizing that no single people, group, personality, discipline or trade is the caretaker of all knowledge or life experiences. Rather, the pursuit and sharing of knowledge requires the presence, and meaningful participation, of those who may contribute their unique qualities and experiences to this constantly changing mosaic we call diversity.
ASU will be known for its commitment to diversity as evidenced by its inclusive work and learning environments, its acceptance of differences as positive and enriching and its ability to attract, retain and advance a diverse faculty, staff and student body. ASU will have an environment where anyone, no matter who they are, will see a consistent reflection of themselves on the campus and in its activities. They will feel comfortable, welcomed, and as if they belong at ASU.
Diversity at ASU is a process embracing the ideal of inclusion. Through continuous education, the ASU community constantly moves towards that ideal by accepting each person as an equal and valued member of the campus community.
http://academicaffairs.astate.edu
The academic division of the university is under the direction of the Vice Chancellor for Academic Affairs and Research. There are eleven colleges and a graduate school, each under the direction of a dean, and one independent department under the direction of a chair. The colleges are: College of Agriculture, College of Business, College of Communications, College of Education, College of Engineering, College of Fine Arts, College of Humanities and Social Sciences, College of Nursing and Health Professions, College of Sciences and Mathematics, University College, and The Honors College. The independent department is the Department of Military Science.
Arkansas State University is fully accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools (NCA), Thirty North LaSalle, Suite 2400, Chicago, IL 60602, Telephone: 312-263-0456, and its education programs are accredited by the National Council for Accreditation of Teacher Education (NCATE). The programs in business are accredited by the American Assembly of Collegiate Schools of Business (AACSB); the engineering programs are accredited by the Engineering Accreditation Commission of the Accreditation Board for Engineering and Technology (ABET); the programs in communications are accredited by the American Council on Education for Journalism and Mass Communications (ACEJMC); the programs in music are accredited by the National Association of Schools of Music (NASM); the social work program is accredited by the Council on Social Work Education (CSWE); the rehabilitation counseling program is accredited by the Council on Rehabilitation Education (CORE); both associate and baccalaureate programs in nursing are accredited by the National League for Nursing (NLN), 350 Hudson Street, New York, NY 10014, Telephone: 212-989-9393, x153; the health professions programs are accredited by The National Association for Accreditation of Clinical Laboratory Sciences (NAACLS), the Joint Review Commission on Education in Radiologic Technology (JRCERT), the Commission on Accreditation in Physical Therapy Education in PT/PTA (CAPTE), and American Speech-Language-Hearing Association (ASLHA); the programs in art are accredited by the National Association of Schools of Art and Design (NASAD); and the program in public administration is accredited by the National Association of Schools of Public Affairs Administrati
The University holds memberships in the American Association of Colleges for Teacher Education, the American Association of State Colleges and Universities, the American Association of University Women, the Association of Governing Boards, the Greater Jonesboro Chamber of Commerce, the National Association of Student Personnel Administrators, the American Association of Colleges of Nursing, the National Association of Schools of Public Affairs and Administration, the Association of Schools of Journalism and Mass Communications, the American Mathematical Society, the Association for University Business and Economic Research, the American Association of State Colleges of Agriculture and Renewable Resources, the Council for Advancement and Support of Education, the Council of Graduate Schools in the United States, the Midwestern Association of Graduate Schools, the National Collegiate Honors Council, the Southern Council on Collegiate Education for Nursing, and the Teacher Education Council of State Colleges and Universities.
Arkansas State University offers 30 degrees with more than 100 programs of study:
Associate in Applied Science in Food Technology
Associate in Applied Science in Nursing
Associate in Applied Science
Associate in General Studies
Associate in Science
Bachelor of Arts
Bachelor of Fine Arts
Bachelor of General Studies
Bachelor of Music
Bachelor of Music Education
Bachelor of Social Work
Bachelor of Science
Bachelor of Science in Agriculture
Bachelor of Science in Education
Bachelor of Science in Nursing
Bachelor of Science in Engineering
Bachelor of Science in
Radiological Services
Master of Communicative Disorders
Master of Music
Master of Music Education
Master of Public Administration
Master of Rehabilitation Counseling
Master of Science in Agriculture
Master of Science in Education
Master of Science in Mass Communications
Master of Science in Nursing
Master of Science
Master of Arts
Master of Business Administration
Specialist in Education
Specialist in Community College Teaching
Doctor of Education
Doctor of Philosophy
Academic Rights and Responsibilities
Introduction
Arkansas State University is a community of scholars whose members include its faculty, students and administrators. It is a forum where ideas are discovered, discussed and tested and not a market place where statistics are auctioned, nor a podium for the dissemination of propaganda. The basic purposes of the university are the enlargement, dissemination and application of knowledge. These are achieved through classroom instruction, research, special lectures, concerts, discussion groups, seminars, experimentation, out-of-class activities, group living and leadership development.
The basic necessity for achievement of these purposes is freedom of expression and assembly. Without this freedom, effective testing of ideas cease and teaching, learning and research are rendered ineffective. Yet absolute freedom in all aspects of life leads to anarchy, just as absolute order leads to tyranny. Both anarchy and tyranny are antithetical to the purposes and necessities of the university. Therefore, the university always must strive for that balance between maximum freedom and necessary order which best promotes its basic purposes by providing an environment most conducive to many faceted activities of teaching, learning and research
The student, as a member of the academic community, has both rights and responsibilities. The most essential right is the right to learn, and the university has a duty to provide for the student those privileges, opportunities and protections that best promote the learning process. The student has a responsibility to other members of the academic community, the most important being to refrain from interference with the rights of others, which are equally essential to the purposes and processes of the universit
Regulations governing the activities and conduct of student groups and individual students are not comprehensive codes of desirable conduct; rather, they are limited to meeting the practical, routine necessities of a complex community and to the prohibition or limitation of behavior, which cannot be condoned because it interferes with the basic purposes, necessities and processes of the academic community, or with rights essential to other members of that communit
The student is not only a member of the academic community - he/she is also a citizen of the larger society. The university will use every method at its disposal to ensure that the campus environment is conducive to the learning process. It cannot condone those activities designed to disrupt and destroy the basic functions of the university. Each student has an obligation to the larger society, which is the responsibility of the legal and judicial authorities of the city, county, and state. The university cannot be expected to shelter a student from the reality of this obligation.
The university, in its relationship to each student, recognizes the constitutional rights of freedom of speech and due process when the student's right to continue as a student is in question. A student who feels that his/her constitutional rights have been violated and who has not found satisfactory relief within the university structure has access to the judicial process of the civil courts
In order to protect student rights, to facilitate the definition of student responsibilities, to preserve necessary order, and to provide avenues through which students may seek to effect change, the guidelines in the following pages are established.
The freedom and effectiveness of the educational process depend upon the provision of satisfactory conditions and opportunities for learning. The responsibility to secure, respect and protect such opportunities and conditions must be shared by all members of the academic community. The faculty has the central role in the educational process and has the primary responsibility for the intellectual content and integrity of the university
It is the faculty's role to encourage discussion, inquiry and expression among students and to act as an intellectual guide and counselor. They should foster honest academic conduct and evaluate students fairly and accurately. They should not exploit students for private advantage, and they should respect the faculty-student fiduciary relationship. The establishment and maintenance of the proper faculty and student relationships are basic to the university's function. This relationship should be founded on mutual respect and understanding and assumes a common dedication to the educational process. If problems arise in this relationship, both student and faculty should attempt to resolve them in informal, direct discussions as between well-intentioned and reasonable persons
Academic Responsibilities of the Student
- The student is responsible for being informed about academic requirements, both general and specific, for completing a degree program as outlined in the Undergraduate or Graduate Bulletin.
- The student is responsible for learning the content of a course of study according to standards of performance established by the faculty.
- The student's behavior in the classroom shall be conducive to the learning process for all concerned.
The Academic Rights of the Student
- The student shall have the right to an academic environment that is accepting of all students without regard for race, national origin, gender, disability, ethnicity, sexual orientation, age, or religion.
- The student shall be free to take reasoned exception to data and views offered in the classroom, and to express differences of opinion without fear of penalty.
- The student has a right to protection against improper disclosure of information concerning grades, health or character that an instructor acquires in the course of his/her professional relationship with the student.
- The student has a right to a course grade that represents the instructor's professional judgment of the student's performance in the course.
- The student has the right to accurate and clearly stated information in order to determine:
- The general requirements for establishing and maintaining an acceptable academic standing.
- His/her over-all academic relationship with the university and any special conditions that apply.
- The graduation requirements for a particular curriculum and major.
- The student has a right to be governed by educationally justifiable academic regulations.
- The student has a right to competent instruction.
Arkansas State University recognizes the achievement of graduating students in the following ways:
- Students with a grade point average of 4.00 on all work attempted shall be designated as graduating summa cum laude.
- Students with grade point averages of 3.80-3.99 on all work attempted and, if a transfer student, on all Arkansas State University work, shall be designated as graduating magna cum laude.
- Students with grade point averages of 3.60-3.79 on all work attempted and, if a transfer student, on all Arkansas State University work, shall be designated as graduating cum laude.
To receive any of the above designations, a candidate seeking his/her initial baccalaureate degree must have completed at least 45 semester hours of graded course work offered by Arkansas State University. Semester hours completed and grade points earned during the student's last enrollment prior to graduation are excluded when determining academic distinction.
Students who complete the Honors Program or the University Honors Program will have the appropriate designation noted on their permanent records and their diplomas.
An honor roll consisting of the President's List and the Dean's List is published at the close of each semester. In order to qualify, students must complete a minimum of twelve semester hours of degree-credit courses.
Chancellor's List
Full-time students whose grade point average for the semester is within the range of 3.80 through 4.00.
Dean's List
Full-time students whose grade point average for the semester is within the range of 3.60 through 3.79.
The Wilson Award is presented annually to a student designated as the outstanding graduating senior. The recipient is selected on the basis of character, determination, involvement and academic achievement. This honor is bestowed in memory of R.E. Lee Wilson, a member of the Arkansas State University Board of Trustees from 1917 until his death in 1933
Classroom and Grade Information
Student Responsibility for Meeting Graduation Requirements
Each student should study the Undergraduate Bulletin and this Student Handbook thoroughly and become completely familiar with the organization, policies and regulations of the University. Failure to do this may result in serious mistakes for which the student shall be held fully responsible.
Through a system of academic advising, Arkansas State University assists each student in planning academic programs, developing course schedules, anticipating graduation requirements, and making decisions affecting educational growth and development. The degree seeking student is required to review policies and degree requirements each registration period with an academic adviser. Academic advisers endeavor to provide such assistance in a timely and accurate manner, but meeting requirements for graduation is the responsibility of the student.
Each student is assigned an academic adviser. These are faculty members assigned to a student for the purpose of helping to plan a course of study, approving schedules, and approving changes of schedules. Students are assigned academic advisors based upon either incoming course requirements or their choice of major. Students in the Right Start program and students who have not declared a major are advised by University College advisors. All others are advised within their academic department.
Registration is done online through ASU Self Service which can be found at http://asuselfservice.astate.edu:9199/
The maximum academic load for students with less than a 2.00 semester or cumulative GPA shall not exceed 12 hours per semester or 12 hours during the summer term which includes any combination of five- or ten-week courses, (Internet or correspondence courses are inclusive and/or other courses no matter how delivered or where taken.), or 3 hours in an interim.
The maximum academic load for students with less than a 3.500 GPA but at least a 2.00 shall not exceed 18 hours per semester, 14 hours during the summer term, which includes any combination of five- or ten-week courses, (Internet or correspondence courses are inclusive and/or other courses no matter how delivered or where taken.), or 3 hours in an interim. However, a one hour overload is permitted during the last enrollment period (semester or five week term) if the one hour overload will complete graduation requirements.
Students holding a cumulative grade point average of 3.50 or above may request permission of the dean of their college to schedule up to 21 hours in a semester and 14 hours total in the two five-week summer terms combined. (This policy is applicable only on a five days- per-week schedule.)
First time freshman students and/or students with less than 30 hours should not enroll in more than 12 semester hours on a three-day schedule (MWF) or no more than 9 hours on a two-day schedule (T-Th). Sophomores and above should enroll for no more than 15 semester hours on a three-day schedule (MWF), or no more than 12 semester hours on a two-day schedule (T-Th). The total academic load resulting from concurrent enrollments at Arkansas State University and other institutions shall not exceed the maximum loads stated above. Correspondence, off-campus or ten-week courses are to be included when computing academic load for each enrollment period
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Freshman |
All students with fewer than 30 credit hours. |
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Sophomore |
Students with 30-59 hours of credit. |
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Junior |
Students with 60-89 hours of credit. |
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Senior |
Students with 90 or more hours of credit. |
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Part-time |
Any student carrying fewer than 12 hours of credit. |
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Full-time |
Any student carrying 12 or more hours for credit. |
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Non-degree |
Designed for special interest enrollment; non-credit and non-degree seeking. |
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Post-degree |
Students with the earned bachelor's degree, or higher, from an accredited institution of higher education. |
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Early Entrance |
Designed for academically qualified high school students who wish to enroll in university courses. |
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Transient |
Designed for temporary students who are actively enrolled in a program at other accredited institutions of higher education and desire to enroll for a semester or term at ASU. |
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I |
Incomplete will be recorded as "F" if not removed within one semester |
Changes in class schedule may be made online using ASU Self Service without charge during the scheduled registration periods.
Students will not be permitted to add new courses after Sunday following the first week of classes of a semester or after the first class day of a five-week summer term. (Students may not drop developmental courses without the written consent of the Registrar.)
Students should consult with their academic advisor before changing class schedules. Students receiving financial aid or scholarship should also consult their financial aid counselor.
Deadlines for Dropping Courses
The final date for dropping individual courses is the last day of the 10th week of classes in a semester, the 38th day of classes in a 10-week term (class that spans two five-week terms), the 26th class day in an eight-week term, the 17th class day in a five-week term, the 10th class day in a three-week term.
Withdrawal from the University
Students may withdraw from the university by Web at any time during the scheduled registration periods for which no fees are assessed. Students withdrawing from the university after Sunday following the first week of classes in a semester or after the second day of classes in a five-week summer term must complete an application for withdrawal at the Wilson Advising Center. The academic advisers at the Advising Center will assist students in the process to obtain withdrawal approval from the offices of Student Accounts, Financial Aid, Residence Life and the Library. The completed withdrawal form must be returned to the Wilson Advising Center by the application nullification date. This process must be completed two business days prior to the beginning of the final examination period. Grades earned in courses completed prior to official withdrawal from the university (i.e., short courses) will not be affected by that withdrawal. Classes that have been withdrawn will remain on the student's transcript with a "W" grade for withdrawal. Once the withdrawal process is complete, the classes withdrawn will not affect the student's GPA.
Students who cease to attend classes without processing an official withdrawal, or who do not complete the withdrawal process will automatically receive an F in the courses in which they were enrolled.
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A |
Excellent |
yields 4 grade points per hour of credit |
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B |
Good |
yields 3 grade points per hour of credit |
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C |
Satisfactory |
yields 2 grade points per hour of credit |
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D |
Poor |
yields 1 grade point per hour of credit |
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F |
Failure |
yields 0 grade points per hour of credit |
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P |
Pass |
yields 0 grade points per hour of credit |
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CR |
Credit |
yields 0 grade points per hour of credit |
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NC |
No Credit |
yields 0 grade points per hour of credit |
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W |
Withdrawal |
yields 0 grade points per hour of credit |
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AU |
Audit |
yields 0 grade points per hour of credit |
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I |
Incomplete will be recorded as "F" if not removed within one semester |
To compute a grade-point average, multiply the number of quality hours credit of each grade by the quality points assigned to that grade. Divide the sum of these several products by the total number of quality hours in which the student was enrolled.
Final grades are available via Web for Students at the conclusion of an academic term. Grades are mailed to the student's permanent address upon request. After a final grade has been recorded, it may be changed only if an error was made in calculating or reporting. If a student believes that such an error was made, the instructor of the course should be consulted to check the grade. Whenever an error is discovered, the instructor should process a "Change of Grade" form. All grade changes must be processed in the Office of the Registrar before the end of the next regular semester following completion of the course
Students may repeat up to 18 semester hours in which grades of D or F were earned and have only the last grade counted in computing the grade point average for undergraduate degree requirements. Courses may be repeated anytime before the first degree is awarded. The student can select the courses eligible to be repeated as long as these courses meet the requirements below
1. The student must have earned a grade of D or F in the course. Note: A grade of F cannot replace a grade of D. If the grade in the first attempt is a D and the grade in the second attempt is an F, both grades will be counted.
2. Students may repeat up to 18 semester hours.
3. All other repeated courses will have both grades counted. Degree hours will be applied only once toward graduation requirements.
4. Students may not repeat for credit any course in which they have earned a grade of C or better
The student should be aware that the grade of D or F from any previous attempts will remain on the transcript. The previous attempts will be noted with the following "REPEAT (EXCLUDED FROM GPA).
A formal request for recomputation of grade point averages must be completed and filed with the registrar in order to have only the last grade counted for courses which have been repeated. Developmental courses are not included in the "Repeating of Courses" policy. The department chair, the appropriate college dean, and the registrar will determine the application of the repeat course policy in those instances where course numbers and/or titles have been changed at Arkansas State University and for courses completed at other institutions of higher education. Every student is eligible for the provisions of the repeat policy, regardless of the Bulletin year in which the student entered ASU
Students who are planning to apply for admission to graduate school should take note that most graduate/professional schools recalculate GPAs based upon all courses that students have attempted during their college career. Thus, any repeated courses will have both grades counted in consideration for graduate school admission.
Academic Probation and Suspension
Students entering ASU for the first time are under the retention policy listed below:
- Students will receive academic probation at the close of any enrollment period (fall or spring semester) when their current semester or ASU cumulative grade point average (GPA) is below 2.00.
- Academic probation status will be removed at the end of any enrollment period when both the current semester and ASU cumulative GPA are 2.00 or above.
- Students placed on academic probation are restricted to enrollment in 12 credit hours until the current semester and ASU cumulative GPA are 2.00 or above.
- Students receiving academic probation are strongly encouraged to counsel with an academic adviser or call the Wilson Advising Center at (870) 972-3001.
First time, first year students placed on academic probation at the end of their first fall semester must enroll in and successfully complete College Choices, a one-credit study skills/mentoring course their next enrollment period. Students will be restricted to 12 credit hours of enrollment until the probation status is removed. Students must contact the Wilson Advising Center at 972-3001 for enrollment in the probation program. Students who fail to make contact with this office prior to the first day of class for which the course is required will have their schedules deleted.
Students on academic probation will be suspended for poor scholarship when their current semester and fall or spring ASU cumulative GPA are both below the required 2.00. Students suspended for poor scholarship may apply for readmission under the schedule of readmission following academic suspension.
Exception: Academic eligibility for summer enrollment will not be affected by the academic status at the close of the spring semester; however, academic performance during the summer may be considered when determining readmission for the fall semester.
Readmission following Academic Suspension
Upon academic suspension from ASU, students should contact the Wilson Advising Center to review the terms for admission following an academic suspension. (870) 972-3001
First Suspension
Students who wish to return to ASU-Jonesboro within four semesters following a first academic suspension may seek immediate readmission with conditional enrollment by applying to the Restart@state Program through the Wilson Advising Center prior to the close of the first class day. Program fees apply. No more than 12 credit hours may be earned at ASU while participating in the Restart@state program. During this conditional enrollment period (the Restart semester), students who withdraw, are administratively withdrawn, fail the Restart course, or fail to make a 2.00 semester GPA, will be placed on a suspension period to be served the following semester. [See "Second Suspension" below.] Successful completion of the Restart@state program requirements, however, will lead to normal enrollment the subsequent semester. Upon first suspension, students who sit out for four consecutive semesters (excluding summers) will not be required to participate in the Restart@state Program: with approval of the Wilson Advising Center, such students will be granted conditional or automatic readmission. All students considering taking coursework elsewhere while on first suspension from ASU are strongly advised to meet with their ASU academic advisors for guidance on course selection. [See current ASU bulletin for "Transferring Work from Other Institutions while on First Suspension."]
Second Suspension
With approval of the Wilson Advising Center, students will be granted conditional or automatic readmission after serving one semester (excluding summer) of suspension. Arkansas State University will not accept for transfer any credit earned at other institutions during a period in which the student is on mandatory second suspension at ASU.
Third and Subsequent Suspension
With approval of the Wilson Advising Center, students will be granted conditional or automatic readmission after serving two consecutive semesters (excluding summers) of suspension. Arkansas State University will not accept for transfer any credit earned at other institutions during a period in which the student is on mandatory second, third, or subsequent suspension at ASU.
Academic Policies and Procedures
Arkansas State University enthusiastically promotes academic integrity and professional ethics among all members of the ASU academic community. Violations of this policy are considered as serious misconduct and may result in severe penalties.
A. PLAGIARISM
Plagiarism is the act of taking and/or using the ideas, work, and/or writings of another person as one's own.
- To avoid plagiarism give written credit and acknowledgment to the source of thoughts, ideas, and/or words, whether you have used direct quotation, paraphrasing, or just a reference to a general idea.
- If you directly quote works written by someone else, enclose the quotation with quotation marks and provide an appropriate citation (e.g., footnote, endnote, bibliographical reference).
- Research, as well as the complete written paper, must be the work of the person seeking academic credit for the course. (Papers, book reports, projects, and/or other class assignments)
Discipline: Faculty members may respond to cases of plagiarism in any of the following ways:
- Return the paper or other item for rewriting; the grade may be lowered.
- Give a failing grade on the paper or other item-"F" if a letter grade is used or zero if a numerical grade is used.
- Give the student who plagiarized a failing grade in the course.
- Recommend sanctions, including disciplinary expulsion from the university.
B. CHEATING
Cheating is an act of dishonesty with the intention of obtaining and/or using information in a fraudulent manner.
- Observing and/or copying from another student's test paper, reports, computer files and/or other class assignments.
- Giving or receiving assistance during an examination period. (This includes providing specific answers to subsequent examinees and/or dispensing or receiving information that would allow the student to have an unfair advantage in the examination over students who did not possess such information.)
- Using class notes, outlines, and other unauthorized information during an examination.
- Using, buying, selling, stealing, transporting, or soliciting, in part or in whole the contents of an examination or other assignment not authorized by the professor of the class.
- Using for credit in one class a term paper, book report, project, or class assignment written for credit in another class without the knowledge and permission of the professor of the class.
- Exchanging places with another person for the purpose of taking an examination or completing other assignments.
Discipline: Faculty members may respond to cases of cheating in any of the following ways:
- Allow the testing to progress without interruption, informing the offending student about the offense-and award a failing grade on the test-"F" if a letter grade is used or zero if a numerical grade is used.
- Seize the test of the offending student and give a failing grade on the paper.
- Give the offending student a failing grade in the course.
- Recommend sanctions, including disciplinary expulsion from the university.
NOTE: Colleges and Departments (e.g., Art, Nursing, Biology) may add to these guidelines in order to enforce academic integrity and professional ethics to meet their special needs (e.g., clinical, computer, laboratory experiences).
Procedures for Handling Academic Misconduct Charges for Violations of the Standards of Student Conduct
- A student disagreeing with the sanction issued based on Academic Misconduct should follow the Academic Grievance Procedure.
Students should attend every lecture, recitation and laboratory session of every course in which they are enrolled. Students who miss a class session should expect to make up missed work or receive a failing grade on missed work. It is the practice of Arkansas State University to allow students to participate in university sponsored events, even when those events cause them to be absent from class. Students participating in university sponsored events will be given reasonable opportunities to make up missed assignments and exams.
Students enrolled in freshman or sophomore level courses numbered 1000 or 2000 may during the spring and fall semester miss no more than twice the number of lectures, recitations, laboratory sessions, or other regularly scheduled class activities that would normally be scheduled during a week. Students who miss more than the maximum number of freshman or sophomore level classes may be assigned a grade of "F" for the course. Students who may be assigned a grade of "F" in a course because of excessive absences may withdraw from the course without penalty before the deadline for dropping an individual course. In determining whether excessive absences should result in a failing grade, consideration shall be given to the maturity and class standing of the student, the quality of academic work being accomplished by the student, and extenuating circumstances related to such absence.
Students enrolled in junior or senior level courses numbered 3000 or 4000 will not be assigned a grade of "F" solely for failing to attend classes. However, instructors shall set forth at the beginning of the semester their expectations with regard to make-up policy for work missed, class participation and other factors that may influence course grades.
The university remains open for academic classes and all other services during inclement weather except in extreme circumstances determined solely by the Chancellor of the University. Regional and local news media will publicize the closing. Commuter students are encouraged to use good judgment in deciding whether to drive to campus during inclement weather. In those cases where the decision is made not to travel to campus under this policy, it is the responsibility of the student to immediately contact each of his/her professors upon return to explain the circumstances and to determine the need to complete any missed assignments. The student is responsible for all missed assignments during inclement weather within a time frame to be determined by the professor
Student Academic Grievance Procedure
The process by which ASU students may request a waiver or variance of University policies and grieve alleged violations of academic rights. Under certain circumstances, Arkansas State University students have the right to request a waiver or variance of university policies and/or procedures, and to grieve alleged violations of their academic rights. A request for a waiver or variance is a request for exception to requirements or regulations because of extenuating circumstances. A grievance is a complaint alleging that one or more of the "academic rights of students" (as stated in the Student Handbook) have been violated.
Procedure for Requesting Waiver or Variance of Policy
The academic requirements, rules and regulations of the university are published in the undergraduate and graduate bulletins. For the purpose of providing an avenue of appeal for students who have reason to believe that an exception to the stated requirements, rules and regulations should be made, the following committees shall be established:
- College, Independent Department, and Graduate School Admissions and Credits Committee
- Undergraduate Admissions, Graduation, and Academic Appeals Committee
- College Hearing Committee
College, Independent Department and Graduate School Admissions
and Credits Committee Organization
Before the end of each spring semester, a committee shall be organized in each college, independent department and the Graduate School as follows:
- Three to five faculty members appointed by the dean of the college, independent department chair, or graduate dean.
- Two students appointed by the college dean, independent department chair or graduate dean. In each college or independent department, the students must have completed a minimum of 30 hours at ASU to be eligible to serve. In the Graduate School, the students must have completed nine hours of graduate work at ASU to be eligible to serve.
- At the first meeting of the committee following its organization, members shall elect a chair, who will be responsible for scheduling and conducting meetings, and a secretary, who will be responsible for keeping minutes and communicating committee recommendations to the appropriate parties.
- Initially, faculty members will draw for one, two and three-year terms. Faculty members will serve three-year rotating terms and may be reappointed for up to three terms.
Jurisdiction
The committee shall:
1. Consider the application for readmission of students majoring in the academic area represented. These requests may come from the following:
a. Arkansas State University undergraduate students who are petitioning for readmission following their first suspension for inadequate scholarship. (Colleges may choose to delegate to the deans or to chairs [independent departments may delegate to the chair] consideration of petitions for readmissions following first suspensions for inadequate scholarships. If students are dissatisfied with decisions made under this arrangement, the decisions may be appealed to the college's admissions and credits committee.)
b. Arkansas State University graduate students who earned a 3.25 or better grade point average during the past semester of graduate work but whose cumulative grade point average is below the requirement for continuing.
2. Consider petitions from Arkansas State University students regarding waiver or variance of college, independent department or Graduate School requirements, rules or regulations.
3. Grant a hearing before the committee to any Arkansas State University student appealing college, independent department or Graduate School requirements, rules or regulations.
4. Be free to make recommendations without the student being present.
Operation
The committee shall:
1. Meet at regular scheduled times, with special attention given to meetings just prior to and during registration periods, or according to need.
2. Keep records of committee actions and transmit committee recommendations to the student and to the college dean or independent department chair.
The dean or independent department chair has 10 working days following receipt of the committee recommendation to accept or not accept the recommendation. Acceptance or non-acceptance of the recommendation will be communicated to the committee, the student and the registrar for inclusion in the student's permanent record.
Students who are not satisfied with the recommendation of a college, independent department or Graduate School admissions and credits committee, or with the decision of the college dean or independent department chair, may appeal to the University Admissions and Credits Committee (UACC). Such an appeal must be made in writing and given to the chair of the college or independent department committee hearing the original request, who will forward the appeal to the UACC.
Undergraduate Admissions, Graduation, and Academic Appeals Committee
Before the end of each spring semester, a university committee shall be established as follows:
Organization
The University Admissions and Credits Committee shall be organized in the following manner:
1. The chair of each college, independent department and graduate school committee.
2. Three students. Two of the students must have completed 60 undergraduate hours at ASU and are to be appointed by the Student Government Association. One student must have completed 12 graduate hours and is to be appointed by the Graduate Student Association. The student appointments must be approved by the Vice Chancellor for Academic Affairs and Research.
3. The registrar shall serve as an ex-officio member of the committee.
4. At the first meeting of the committee following its organization, members shall elect a chair, who will be responsible for scheduling and conducting meetings, and a secretary, who will be responsible for keeping minutes and communicating committee recommendations to the appropriate parties.
Jurisdiction
The UAGAAC shall:
1. Serve as an appeals body for ASU students seeking to appeal recommendations of a college, independent department or Graduate School admissions and credits committee, or the decisions of a college dean or independent department chair.
2. Hear any petition from ASU students regarding waiver or variance to university requirements, rules or regulations.
3. Be free to make recommendations without the student being present.
4. Maintain a continuing study of academic rules, regulations and policies printed in the undergraduate and graduate bulletins.
5. When appropriate make recommendations regarding such rules, regulations and policies to the Vice Chancellor for Academic Affairs and Research or the Dean of the Graduate School.
Operation
The UAGAAC Committee shall:
1. Meet at regular scheduled times, with special attention given to meetings just prior to and during registration periods, or according to need.
2. Keep records of committee actions and transmit recommendations to the student and to the Vice Chancellor for Academic Affairs and Research or the Dean of the Graduate School.
The Vice Chancellor for Academic Affairs and Research or the Dean of the Graduate School has 10 working days following receipt of the committee recommendations to accept or not accept the recommendations. Acceptance or non-acceptance of the recommendation will be communicated to the committee, the student and the registrar for inclusion in the student's permanent record.
The college hearing committee shall be organized in the following manner:
At the beginning of each Fall semester, each college dean, independent department chair, and other academic unit supervisors shall identify a "hearing committee pool," consisting of nine (9) to eighteen (18) faculty members, five (5) to ten (10) undergraduate students, and five (5) to ten (10) graduate students in the case of the Graduate School.
When a hearing committee must be convened, the dean shall appoint a college hearing committee comprised, to the extent possible, of individuals knowledgeable in the area asserted in the grievance. The hearing shall take place no sooner than five (5) and not later than ten (10) working days after the hearing committee is appointed, unless there is a compelling reason why another time must be selected. At a prearranged time prior to the hearing, the members of the hearing committee will meet with the dean to receive all relevant background materials and to review the process to be utilized during the hearing. The individual against whom the complaint has been filed and the student may attend this meeting as observers. All non-committee members will then withdraw and the hearing committee will elect a chair to preside at the subsequent hearing.
The hearing will be conducted in private. Witnesses will be admitted for testimony only and then asked to leave. The testimony will be tape recorded, but the final deliberations of the committee will not be recorded.
The student and the individual against whom the complaint has been filed must appear in person and answer questions from members of the hearing committee. The student and the individual against whom the complaint has been filed each may have one person present during the hearing to advise them. Those persons may not address the hearing committee, speak on behalf of the student or individual against whom the complaint has been filed, question witnesses, or otherwise actively participate in the hearing.
A university attorney may also attend the hearing and may advise the committee on procedural issues but may not question witnesses or otherwise actively participate in the hearing. The dean shall attend as an observer only.
The student and the person against whom the complaint has been filed may make an oral statement and/or submit sworn written statements and other exhibits and witnesses in their behalf. The student and the individual against whom the complaint has been filed may hear and question all witnesses testifying before the hearing committee. Neither the student nor the individual against whom the complaint has been filed may be present during the deliberations of the hearing committee.
The hearing committee shall conduct its deliberations based upon the evidence presented at the hearing that is relevant to the issue or issues before the committee. The hearing committee shall present to the dean a written report detailing its findings and its recommendations relative to the complaint within five (5) working days following conclusion of the hearing. Member(s) of the hearing committee may file a minority opinion, which shall be appended to the committee report. Within ten (10) working days following receipt of the hearing committee report, the dean will notify the student and individual against whom the complaint was filed whether the recommendations are accepted or rejected. The decision of the dean is final as to the student except in the case of expulsion from the university where the student shall have a final appeal to the Vice Chancellor for Academic Affairs and Research which must be filed in writing within ten (10) working days following receipt of the dean's decision.
If the individual against whom the complaint was filed refuses to accept a remedy accepted by the dean, the individual may appeal to the Vice Chancellor for Academic Affairs and Research in writing within ten (10) working days following receipt of the dean's decision. The decision of the Vice Chancellor for Academic Affairs and Research to accept or reject the recommended remedy is final as to the individual against whom the complaint has been filed.
Student Rights Grievance Procedure
Step 1
Since the faculty has the primary responsibility for course development, course delivery, the assessment of student achievement, and the sanction for academic misconduct, any student who has a complaint related to an academic issue should first consult with the course instructor within ten (10) working days of the incident and try to resolve the complaint. If the grievance involves a faculty member who is no longer employed at the university, or with whom the student does not feel comfortable approaching the student should move to step two of this process. If the complaint is resolved, the grievance process ends.
Step 2
If the complaint is not resolved in step one, and if the student wishes to pursue the complaint further, the student shall consult with the department chair/unit supervisor within fifteen (15) working days of the academic incident. The appropriate chair/unit supervisor shall consult informally with the student and the individual against whom the complaint has been made to attempt to resolve the complaint. The chair/unit supervisor shall notify the student and the individual against whom the complaint has been made in writing of the resolution or lack thereof within ten (10) working days of the student's first consultation with the chair/unit supervisor. If the complaint is resolved, the grievance process ends.
Step 3
If the complaint is not resolved in step two, and if the student wishes to pursue the complaint further, the student shall file a formal written complaint with the department chair/supervisor within thirty five (35) working days from the academic incident. The written complaint must specify the academic right(s) the student alleges has (have) been violated and must include:
a. Date and details of the alleged violation;
b. Any available evidence of the alleged violation;
c. Names, addresses, and phone numbers of witnesses to the violation;
d. The requested remedy to the alleged violation.
The chair/unit supervisor shall investigate the complaint using whatever processes are appropriate including, but not being limited to, written responses from or interviews with faculty members, other students, and other parties. The chair/unit supervisor shall notify the student and the individual against whom the complaint has been filed in writing of the chair/unit supervisor's finding and recommendation within ten (10)working days of receipt of the written complaint. If both parties in the complaint accept the recommendation, they will sign a statement to that effect and the grievance process ends. The chair/unit supervisor shall retain the written records of the process for five calendar years. Upon request, the chair/unit supervisor shall provide either or both parties with copies of all information gathered during the investigation.
Step 4
If the complaint is not resolved in step three, either party may request that the dean appoint a college hearing committee. The request for a college hearing committee review must be made in writing to the dean within ten (10) working days of completion of the step three process.
Sanctions for Academic Misconduct
Sanctions for Academic Misconduct may be imposed by the faculty member or instructor discovering the Academic Misconduct except in the case of dismissal from a particular program which shall be made by the department chair or program director, or suspension or expulsion from the university, which shall be made by the dean. The following sanctions may be imposed for Academic Misconduct:
• A failing grade on the paper or project;
• Rewriting or repeat performance of course work;
• A failing grade for the class;
• Dismissal from the class;
• Dismissal from a particular program;
• Suspension or Expulsion from the university;
• Other appropriate sanctions as warranted by the specific acts of the student
A Student may not avoid academic sanctions by withdrawing from a class, a program, or the university.
http://studentaffairs.astate.edu
The Division of Student Affairs delivers student services that are responsive to student needs and promotes the quality of life and education of Arkansas State University students both inside and outside the classroom. The Division is a leader and primary spokesperson for students.
The Division of Student Affairs consists of sixteen functional departments, each of which is responsible for providing a variety of student support, service, and educational programs which are accessible to all members of the university community. The departments are: Admissions, Campus Life, Career Services, Counseling Services, Dining Services, Disability Services, Enrollment Services, Financial Aid and Scholarships, Parking Services, Residence Life, Student Health Center, Student Development and Leadership, Student Union, Technology Services, Testing Services and University Police Department.
Memberships
The Division holds national/professional membership in the American Association of College Registrars and Admissions Officers, Arkansas Association of College Registrars and Admissions Officers, National Association of College Admission Counseling, Southern Association of College Admission Counseling, National Association of Student Financial Aid Administrators, Southwest Association of Student Financial Aid Administrators, Arkansas College Personnel Association, American College Personnel Association-College Student Educators International, Association for Student Conduct Administration, Arkansas Council on Student Services, College Board, National Association of College Auxiliary Services, National Intramural and Recreational Sports Association, National Association for Campus Activities, National Association of Colleges and Employers, Arkansas Association of Colleges and Employers, American Association for Employment in Education, Association of Colleges and University Housing Officers-International, and the National Association for Student Personnel Administrators.
The Student Affairs unit of Campus Life is under the direction of the Assistant Vice Chancellor for Student Affairs. This unit consists of the departments of Residence Life, Dining Services, Parking Services, Student Conduct and the departments that fall under the umbrella of Student Development and Leadership. Those departments include the Student Union, Intramurals, Fitness, Leadership, Student Activities, Greek Affairs, Multicultural Affairs, Student Affairs publications and New Student Orientation.
The mission of the Campus Life Unit is to provide essential services and co-curricular
opportunities for the holistic development of the student.
http://union.astate.edufitness.html
The Fitness Club of the Student Union is a state of the art exercise facility that has many things to offer students in order to provide a well-rounded workout program. It provides aerobic and strength training exercises. The weight room is equipped with the latest in technology provided by Freemotion. Freemotion is designed to allow strength gains in multiple planes of motion that engages all 607 muscles in the human body.
The lower level of the Fitness Club is the free weight room with the latest in free weight technology. The Fitness Club also has exercise bikes, cross trainers, and informal classes such as yoga, aerobics, kickboxing and many more based on availability of instructors and student interest. To access the Fitness Club, you have to be a registered student and present your student ID upon entering the Fitness Club. If you have special needs or require assistance, please inform the Fitness Club staff.
The Department of Intramural Sports at Arkansas State University strives to provide safe recreational programs and facilities in which to enhance the total educational experience and the quality of life for the university community. The Intramural program provides an opportunity for students, faculty and staff to participate in a structured and competitive setting. We also offer part time employment as well as work study opportunities for those who seek it. The Recreational Department and Office of Intramural Sports, offers more than 20 activities for men and women, along with a number of co-recreational events. Specific information on intramural activities & employment may be obtained by any of the following three ways. You can contact the coordinator of Intramural Sports, Mike Kraft, at 972-3109, or you can come by the Intramural office which is located in the HPESS building, room 136 or you go to the departmental webpage at http://union.astate.edu/intramurals/ and find all the information you need about intramurals from events offered to departmental news.
www2.astate.edu/dining
At dining services, we provide fresh, hot meals and great customer service to all who enter our doors. Quality and excellence in our food is paramount, and sending our customers away satisfied with their dining experience is our goal. Students have several dining options available to them. Acansa dining hall, with its concept stations, gives students many options from which to choose. Our Ultimate Pizza line offers a variety of pizzas including calzones, breadsticks, and dessert pizzas. We offer different international flavors on our International line, and hot, home-cooking meals are available on Market Square. Burgers, fries and grilled cheese is offered daily on our Grill; while you can choose a sandwich or wrap, made to order, from our Deli line. A full salad bar is also available, along with a hot bar that features different "make it yourself" dishes. Students also have the option of purchasing food from one of our retail outlets. In the Food Court, Godfather's Pizza, Clyde's Grill, Sub Connection, Chick-Fil-A, and Starbucks are available for the students' enjoyment. If you can't make it to the Union, stop by Café a la Cart in the library for a quick breakfast or lunch on the go including sandwiches, salads, wraps, drinks and other snacks. Also available in the Union is the Campus Store where you can get anything from drinks and chips, to peanut butter, jelly and bread to soup and hot pockets for a quick snack in your room.
In addition to campus dining, dining services offers full service catering. Our catering services rank among the best in Northeast Arkansas! We cater dinners for on-campus groups, local businesses, and even nationally-known guests. We plan, design, prepare and deliver catering services for all kinds of events. From continental breakfasts to box lunches to corporate banquets and weddings, our catering staff attends to every detail to make sure each event is the best it can be.
http://www.astate.edu/parking/
Mission Statement
Our mission is to deliver courteous, safe, and efficient parking services to the campus community and general public.
Top 10 Parking Hints for ASU
1. Read the parking regulations online at http://parking.astate.edu
2. Display a current parking permit in the proper manner at all times.
3. Avoid parking in unauthorized zones such as visitor*, faculty, fire lanes, etc.
4. Update any changes in primary vehicle information (online at our website).
5. Pay all metered and garage parking during the hours posted.
6. Report a missing permit immediately to Parking Services.
7. Avoid relying on hearsay regarding parking regulations.**
8. Secure a temporary permit from Parking Services if current permit is unavailable.
9. Report any changes in resident/commuter status to Parking Services.
10. Avoid parking in reserved spaces.***
* Visitor Parking is NEVER an option for registered students.
** The current version of the online parking regulations is the authoritative source for parking information.
*** Unauthorized vehicles parked in reserved spaces will be towed.
The parking regulations are approved by the Parking/Motor Vehicle Committee annually and apply to all students at Arkansas State University.
http://www2.astate.edu/student-affairs/reslife/
The Residence Life Staff consists of both students and full-time professionals, and is responsible for residence hall matters, including student well-being, physical facilities, staffing, programs, room assignments, budgeting, policy formation and enforcement, and hall government advising.
Resident/Community Assistant
A Resident Assistant (RA) or Community Assistant (CA) is a student staff member that lives on each floor or in each building. They are carefully selected and well-trained students that promote and provide leadership, support, friendship and programs, and serve as a resource. They help the student become integrated into campus and residential life and provide aid in establishing effective residence hall government. Enforcing rules and regulations is another responsibility of the RA/CA.
Residence Hall Director
The Residence Hall Director (RHD) is a graduate student staff member who has primary responsibility for the overall operation, including discipline, of the residence hall community. He/She is concerned with helping students utilize the facilities, aiding student adjustment to university life, and acting as advisers to students and organizations within the residence halls.
Area Coordinator
The Area Coordinator (AC) is a full-time professional staff member. He/She provides leadership and support to the Residence Hall Directors. The AC is responsible for many of the administrative functions of the residence halls systems in his/her area.
Housekeeping and Maintenance
The housekeepers are responsible for normal cleaning duties in public areas. Residents are responsible for cleaning their own rooms and bathrooms. The housekeepers in each hall do a great deal to make the hall a more comfortable and pleasant place in which to live. The neat and clean appearance of the halls, lounges, and public restrooms are a direct result of their efforts. Student cooperation in caring for these facilities will help make the housekeepers' job much easier and will help create a pleasant atmosphere in each hall.
The maintenance staff is responsible for making repairs in the residence halls and apartments. Maintenance problems should be reported by submitting a work order online via the Residence Life Website or through a residence hall staff member or front desk operation in the building/complex.
Residents should never attempt to make room repairs themselves, instead, residents should report the work order online or contact the front desk or the Office of Residence Life.
Desk Assistants
Desk Assistants are student staff members who work in the office of each residence hall. These Desk Assistants are responsible for offering assistance to visitors, handling the office business calls, assisting residents with problems, and promoting a positive image for the residence hall.
Staff On Duty
At least one RA/CA per hall and one RHD are "on duty" every night of the week. The RAs/CAs on duty are listed near the front office of each building complex. If any problem arises, please contact the staff member on duty in the hall. During the weekday hours contact any staff member available or contact the Office of Residence Life.
Getting Involved in Residence Life
Hall Council
Within each residence hall exists an elected student hall council that develops and presents on-going activities. Hall Council is comprised of elected officers and floor/wing representatives. Officers and floor/wing representatives are selected every fall. All residents are welcome participants in hall council. Hall Councils sponsor social activities such as dances and cookouts; participate in campus events like Homecoming; do community service projects like trick-or-treating for local kids; and many other activities. If a student wishes to get involved, he/she should contact hall officers, RA/CA, or Residence Hall Director.
Residence Halls Association
The Residence Halls Association (RHA) is an organization made up of all students living in the residence halls. It is also the umbrella organization for all hall councils. RHA serves as the voice for students living on campus, promotes leadership development of residents, sponsors campus wide programming, and the exchange of ideas between the residence halls. Members of RHA have participated in regional and national leadership conferences, policy change issues, and programs such as the final exam kits. RHA Executive Council is the governing body of RHA. It is comprised of executive officers and representatives from each of the five residence halls and the apartment complex. Officers are elected in the spring for the following academic year, and hall representatives are selected each fall. Students interested in getting involved in RHA, should contact the Residence Hall Director, RA/CA, or call the Office of Residence Life.
Cable Television
Basic cable is provided at no additional charge to residence hall students. Cable repair requests should be reported through the use of the on-line work order request or to the front desk or the Office of Residence Life.
Computer Labs
Computer Labs are located in all of the first year residence halls and Collegiate Park. These labs are for residents only. Please check with the hall office for access to and operation hours of the lab. As a courtesy to others, food and drinks are not allowed in the computer labs.
Elevators
Elevators are located in residence halls with five or more stories for the convenience of the residents. Persons with disabilities should be allowed to use an elevator prior to someone without disabilities. Maintenance of elevators should be reported to the hall offices.
Laundry
Washers and dryers are located in each of the residence halls and in the apartment complexes. If the machines are not working properly, contact Caldwell & Gregory or the Office of Residence Life. Contact information for Caldwell & Gregory can be found in the laundry rooms.
Pest Control
To prevent unwanted pests, students should keep the room clean and take out the trash. If pests are found, Residence Life provides extermination service. Please contact the hall desk immediately or complete online work order request.
Room Repairs
Any damages presently in the room prior to check in should be marked on the inventory form. Please review this form to assess that all damages are reported. If, during the course of any given semester, damages occur within the room the student must immediately report these damages to the hall staff. Damages that are made by the resident or the resident's guests will also be placed on a work order with an attached damage statement for the billing of such repairs
Telephone Service
The University does not furnish telephone service to residents' room. There is a phone at the front desk that may be used to contact emergency personnel.
TV and Study Lounges
The majorities of the residence halls have TV and study lounges for students' convenience. Furniture and lobby fixtures must remain in the lobbies and lounges.
Vending Machines
Vending machines dispensing drinks and snacks are located throughout the residence hall areas. Consult the hall staff for the location of the nearest vending machine. For snack and drink machine refunds, please report amount lost to the cashier in the Student Union.
Courtesy Phone ("House Phones")
A courtesy phone is located near the entrances of all residence halls. These phones are provided for guests to contact residents in order to properly escort the guest to resident's room.
Fire Alarms
Each building is equipped with a fire alarm system. They are there for protection, therefore students and guests should not tamper with them. Fire drills are conducted to familiarize the residents with the sound of the building alarm, emergency exits that are available, and the procedure for evacuating the building. Failure to respond to a fire alarm will result in conduct action. Tampering with fire safety equipment is a violation of University policy.
If a fire alarm sounds:
- Quickly put on a coat(if necessary) and hard soled shoes.
- Take a towel to put over the face to prevent smoke inhalation.
- Close the windows.
- Check the door or doorknob. If it is hot, do not open it. If it is cool, exit cautiously and lock the door. Each student is encouraged to take his/her keys and University ID Card with them
- Walk quickly, but in an orderly manner, through the exit for the area and continue 100 feet from the residence hall.
- Do not reenter the building until told to do so by a residence hall staff member.
- Everyone, including residence hall personnel, must leave the hall whenever the alarm sounds.
Safeguarding Personal Property
Residents are highly encouraged to invest in renter's insurance. Renter's insurance can be purchased though homeowner's policies or from independent companies specializing in residence hall insurance.
The safety and security of each hall is the responsibility of each resident, staff of the hall, and university police officers. The University Police Department has a rotating staff who are available 24 hours a day to assist residents and staff.
Hints for Safeguarding Personal Property:
- Mark or permit University Police to mark individual property so it can be easily identified.
- Lock the room when absent.
- Never leave personal items unattended. (This includes staying with laundry in the laundry room).
- Leave items not needed at home, if possible.
- Lock automobiles when not in use.
- If one must leave items in an automobile, lock them in the vehicle out of view.
- Report all items lost or stolen to the University Police Department or appropriate officials.
- If one is aware of a crime that has been committed or is being committed, contact the University Police Department immediately and furnish as much information as possible.
- Large sums of money should not be kept in one's room.
Severe Weather
Local radio and television stations announce tornado watches when the weather conditions are right for tornado but none have been sighted; tornado warnings are given when a tornado has been sighted; and storm alert is announced when a severe thunderstorm is approaching. Students should follow these procedures, after a staff member's announcement, if there is a tornado warning or storm alert:
- Go to the lowest floor possible before high winds or the tornado strikes.
- Students residing in apartments or houses should move to the bathroom.
- Sit on the floor with back to the stairwell or in the central portions of the room away from windows.
- If a storm strikes, duck your head between your knees and cover the back of the head/neck with your hands for protection.
- Leave corridor doors open.
- Try to remain calm and do not panic.
- Do not move from shelter until the storm or tornado is well out of the area or instructed by a staff member.
Stolen Property
The university assumes no responsibility for the loss of personal articles, but will assist in every possible way to recover such items. Losses should be reported to the University Police and Residence Life Staff immediately. Protect the contents of the room by locking the door when leaving. University Police has an engraving service available for valuable items. Residents are encouraged to purchase Renter's insurance.
Card Access
Each residence hall is locked 24 hours a day, seven days a week. Only residents of the hall will gain access to the hall via the A-State identification card. Guests should utilize the courtesy phones to call hosts. The host is responsible for letting the guest into the residence hall. Residents are required to have their Student I.D. on them at all times. If one experiences problems with the card system, he/she should contact a residence hall staff member or the front desk.
Check-In
The residence halls are available to check into prior to classes beginning, allowing residents to get settled in prior to classes. A room inventory has been previously filled out by an RA with the conditions of each room. If there are any problems with a room, please report them to the RA/CA as soon as possible. Throughout the semester residents should report any damages that occur to the RA/CA. Each resident is financially responsible for all damages that occur in his/her room during occupancy.
Room and Hall Changes
Room changes are only done at specific times during the year. See RA/CA or RHD. The RHD must approve room changes within the building. Contact the RHD to initiate a change from one residence hall to another. Any time a student changes rooms, he/she must be checked out of their old room and checked into their new room by a RA/CA. Room damages will be deducted from the resident's deposit.
Check Out
Residents of the halls are charged for room and board from the date that the room key is obtained by the resident until the room key is returned to the residence hall office and the resident officially checks out. However, the resident is responsible for the entire length of their contract while still enrolled at ASU-J. Residents who do not officially check out of the residence hall can expect their deposit to be forfeited, and to be charged for the use of the room until the key has been returned and/or assessed an improper check-out, lock change fee, and key replacement fee.
Residence hall rooms must be left in satisfactory condition:
1. Wall and furnishing surfaces should be cleaned of excessive dirt, grime, and damages.
2. Marks and dirt should be removed from door surfaces.
3. Trash should be removed from the room.
4. Floors should be clean; swept and mopped.
5. All furnishings must be left in the room, in good condition, and in their original position.
6. All private and semi-private bathrooms must be clean (toilets, sinks, showers, floors, etc.)
7. All writing must be removed from the windows.
Residents who wish to have their deposit refunded must notify the Office of Residence Life and leave a forwarding address at the time they officially check out of their rooms at the residence hall office. All deposit refunds will be made by check and will be mailed as soon as they can be processed through the Office of Finance. This process usually takes from four to six weeks. Residents who have been granted a contract release will forfeit their deposit (except for graduation).
Break Housing During Interim Periods
Break housing may be available between semesters. If break housing is available, there will be a charge for this service. Break housing must be prearranged with the Office of Residence Life. If a student is found in housing during interim periods without proper arrangement, that student will be charged for their stay and be referred to the Office of Student Conduct.
Cancellation of Room Assignment
A resident who has decided to not return to the residence halls or to cancel his/her room assignment, must contact the Office of Residence Life in writing no later than August 1 for a Fall semester and December 20 for a Spring semester in order to be released from contractual obligations. Please review your Residence Life contract for the deposit refund policy.
Consolidation
The Office of Residence Life reserves the right to require occupants who are in rooms that have been designated as double occupancy to either consolidate or sign a private room form. The residence hall staff will have more information regarding this policy.
Residence Hall Sign-Up
Residence Hall Sign-Up affords residents the opportunity to reapply for their room assignment near the end of the Spring semester according to dates determined by the Office of Residence Life. Typically, this process takes place in March or April.
Housing Deposit
A $100 damage/security deposit must accompany the application. The contract is a full academic year contract. At the end of the academic year, pending no damages, the deposit will be refunded to the resident who will not be returning for the following academic year. Otherwise the deposit will roll over from one academic year to the next. The process of refunding a deposit takes approximately four - six weeks. Deposit refunds will not be granted until the resident has officially checked out of the room through the residence hall office, had the room inspected and found in satisfactory condition and free of damages. The check-out procedure involves signing the room inventory form and returning the room key. If damages or unsatisfactory conditions are found, fees will be assessed.
Private Rooms
When space permits, a student may rent a room on a private basis by payment of an additional fee applicable to the particular semester. Assignments for private rooms are based on date of deposit. Rental of the room on a private basis guarantees that no roommate will be assigned for the specific semester. It does not entitle the student to make the extra set of furnishings (where applicable) available to another student or guest. All furnishings are to remain in the resident's room at all times. This is to include the mattress and box spring of the extra bed. There is no correlation between the amount of the additional fee and the size of furnishings of the room. Once one reserves a room on a private basis for a particular semester, he/she is obligated for the additional fee for that semester even though he/she may later decide to accept a roommate or move to another room.
Renter's Insurance
Residents desiring insurance protection must make their own arrangements for the necessary coverage. The university does not provide insurance covering the loss and damage (due to water leak, fire, etc.) to residents' personal effects. Students or their parents are encouraged to carry appropriate insurance to cover such losses.
Room Assignments
The Office of Residence Life reserves the right to reassign students to other spaces, rooms or halls when to do so appears to be in the best interest of individuals or groups of students, or when it is determined that a student is not actually residing in his/her assigned space. The Office of Residence Life also reserves the right to consolidate students who have not paid for a private room and have no roommate. Private room preference, roommate preference, and particular requests are accommodated based on date of deposit, and space permitting.
Summer School Housing
If one plans to attend the University's Summer session(s) and wishes to apply for summer housing, he/she must submit a summer housing application through the Office of Residence Life. Interim housing may be available for the week(s) between Spring and Summer terms. Contact the Office of Residence Life for specific charges and instructions.
Residence Hall Rules and Regulations
In a community living situation, as found in the residence halls, it is necessary to impose certain standards for conduct and behavior to ensure that there is some order to the environment. Each resident living in the residence hall has certain rights they are entitled to
These rights are:
- The right to sleep
- The right to one's personal belongings
- The right to free access to one's room and suite facilities
- The right to a clean environment in which to live
- The right to read and study free from undue interference in one's room
- The right to complain and be heard
- The right to personal privacy
- The right to be free from verbal or written abuse, threats, intimidation or violence
Residents are expected to respond appropriately to the reasonable requests of other residents and Residence Life staff. Residents will respect the rights of other residents, and each resident is responsible and held accountable for his or her behavior, as well as for the behavior of his/her guest(s).
Student Responsibilities
Information included in this section should clarify or expand upon the policies found in the Student Code of Conduct.
All students residing in university owned housing agree to refrain from:
1. Alcohol
No Alcohol is allowed in any university owned housing.
2. Abandoning Property
No items may be left in a residence once a student has checked out. If items are left past check out are not marked as to ownership, the Office of Residence Life shall declare them abandoned and they will be held for 30 days before being discarded by the University.
3. Active Sports
Participation in active sports in University Owned Housing.
4. Appliance Usage
Students may not have the following appliances in their residence: halogen lamps, sun lamps, tanning beds, heating coils, camp stoves, broilers, window air conditioners, lava lamps, microwave ovens more than 1,000 watts, refrigerators more that 115 volts or larger than 4.0 cubic feet, and items with exposed heating elements including but not limited to: space heaters, ovens, emersion heaters, any open-faced or heating appliances.
Approved appliances include: University provided appliances, microwave ovens less than or equivalent to 1,000 watts, refrigerators less than or equivalent 115 volts and no larger than 4.0 cubic feet, UL approved sealed unit coffee makers, George Foreman®-type grills, popcorn poppers, radios, TVs, stereos, desk lamps, electric blankets, and computers are permitted unless their energy use exceed the capacity of the system, and the equipment is kept in safe operating conditions. No outside antennas of any type are permitted. It is the student's responsibility to receive permission for any appliances not on the approved list.This policy is not applicable in the Village Houses.
5. Bed Requirements
Beds provided by ASU must remain in the assigned residence room at all times. All outside beds and lofts are prohibited without Hall Director approval.
6. Bicycles
Bicycles and other wheeled transportation can only be stored in a residence if all roommates consent. If a bicycle is stored in a residence it may not block any entrance.
7. Computer Network Devices
Without specific authorization, users must not physically or electronically attach any additional device (such as an external disk, printer, or video system) to the IT infrastructure or related resources. This includes, but is not limited to, network hubs, switches, routers and access points of a hardwired or wireless nature. DHCP Servers of any kind are prohibited. If a student is found using an unauthorized device, the data point will be terminated in addition to the initiation of the conduct process.
8. Contact Paper
Contact paper may not be applied to: windows, doors, ceilings, floors, or any university provided furniture or appliances except as follows. In addition contact paper may not be applied to the following surfaces: bathroom counters, desktops, medicine cabinet shelves, border on walls, and light switches. Contact paper can be applied as a drawer liner, however, must be removed from the room prior to checkout.
9. Cooking
Cooking is only permitted in kitchens or when a student is using an approved appliance. Residents are responsible for ensuring that proper sanitation, ventilation and fire safety precautions are taken.
10. Decorations
The following decorations are prohibited:
- Decorations hindering the use or restricting access to hallways, doorways, stairs, corridors, or fire related equipment.
- Cardboard, aluminum foil, cellophane, flags or other items used as window coverings, excluding cloth curtains. Curtains may be hung using tension rods.
- Displaying alcohol/drug signs, or other related alcohol/drug memorabilia so they are visible from outside a student residence (such as in windows or on doors).
- Displaying alcohol containers of any kind.
- Attaching items to or tampering with light fixtures, ceiling tiles, fire safety equipment or exit signs.
- Using nails or other items that will puncture a wall. Only adhesive putty, plastic adhesive hooks and magnets may be used to affix decorations. Residents in Arkansas, Kays and University may use masking tape to affix decorations. This clause is not applicable in the Village.
- Using a cut/live evergreen tree as decoration such as a Christmas or Holiday Tree.
- Painting or permanently altering a room in any way.
11. Elevator Operations
Students and guests may not interfere with the normal operation of an elevator.
12. Exterior Door Usage
Exterior building doors may not be propped or forced open (including attempting to force them open). No one may enter a side door unless authorized by an appropriate Residence Life staff member or having appropriate card access.
13. Guest Escort Policy
All guests must be escorted by his/her hosts in a public area. A specific host must be immediately present in a residence room. A guest is anyone not assigned to the specific building, suite or apartment.
14. Guest Visitation
Students may not host an unregistered guest in a building that requires registration and without permission from the resident's roommate(s) prior to the guest's arrival. No more than two guests are allowed per room unless otherwise permitted by the RHD, except in the Village. No guests under the age of 12 are allowed without RHD approval, except in the Village. If a student has a child under the age of 12, that child may visit during courtesy hours with a proof of parentage. In 24 hour visitation halls, including the Village, guests may stay no more than two consecutive nights.
The visitation hours and regulations for each building are located at the end of this section.
15. Key Responsibility
Students are responsible for all assigned keys. Students may not allow another person use of any key or ID that allows entrance to a residence. If a student is locked out of his/her residence he/she may check out a temporary key from the front desk. Village residents who are locked out should contact the Village Manager. Failure to return the temporary key within the time allotment will result in an automatic lock change. If a student loses his/her key the lock on the resident's door will be changed. Residents will be billed for the cost of a new lock and key replacement for avoidable lock changes.
16. Lounges/Lobby Usage
When using lounges and lobbies all residents and visitors must adhere to the following:
- The lobby atmosphere should be conducive to small-scale social interactions for residents and their guests.
- The lobby may be the meeting place for hall activities during specified times of the day.
- Courtesy and Quiet hours are enforced.
- No loitering is allowed in the main lobby area. This also pertains to inside and outside of the entrance ways and main desk foyer areas.
- The visitation and escort policies must be adhered to.
- Residence life staff members (including student staff) have the authority to dismiss persons from the lobby.
17. Motorcycles
Motorcycles must be registered with Parking Services and follow their regulations. Motorcycles, mopeds, motor scooters and other internal combustion engine are not permitted in University Owned Housing or common areas. Gasoline cans cannot be stored in any residence.
18. Open Flames
Possession and/or use of candles, incense, fireworks (including sparklers), or other open flame apparatus is prohibited within university-operated housing. Supervised candles and incense are permitted in the Village. Grills (outside of the George Forman Type) are only permitted at Village houses.
19. Pet Possession
Students and guests may not possess an animal other than fish and properly attended assistance animals for individuals with disabilities that have been registered through the Office of Disability Services. Aquariums are to be limited to 10 gallons or less.
Residents of the Village houses may have up to two indoor house cats. All cats must be registered with the Village Manager.
20. Power Strips
Students may not use multiple-outlet connections unless they are a power strip with a built-in circuit breaker that is clearly marked, carries an Underwriter's Laboratory (U.L.) approval, has a maximum load of 15 amps and is plugged directly into a wall electrical outlet. Extension cords must be heavy duty extension cords and used properly.
21. Posting
Flyers, announcements or other printed or written material to be posted in and around University owned housing or common area must be submitted to the Office of Residence Life minimally one week prior to the posting date for approval and distribution.
22. Quiet Hours
Students and guests must adhere to minimum mandatory quiet hours in and around residence halls. Quiet hours are 10:00 pm - 8:00 am, seven days a week.
23. Quiet Hours for Courtesy
Students and guests must adhere to a courteous level of sound at all times.
24. Quiet Hours for Finals
Students and guests must adhere to 24 hour quiet hours beginning each semester at 9:00 pm the last day of normally scheduled classes and ending after the completion of the final University exam period. Students and guests who violate this policy may be immediately removed from University housing.
25. Removal of University Property
Residence Life has designated a location for all university property in and around university owned housing and common areas. Property may not be moved from its designated position without prior approval from the RHD or Village Manager.
26. Syringe Disposal
Students and guests should only have syringes for medically prescribed usage. They may not place exposed hypodermic needles directly in trash containers. Used needles should be disposed of in a puncture proof container. If no container is available used needles should be taken to the Student Health Center.
27. Trash
The appropriate trash receptacles provided should be utilized for the disposal of all trash.
28. Windows
A screen may not be removed from its window casing.
General Residence Life Guidelines
Bomb Threats
If a bomb threat or any other threatening phone call is received, gain as much information from the caller as possible and do not hang up the phone. Immediately notify the Office of Residence Life during normal business hours. The staff person will notify University Police and other designated staff members. After business hours, immediately contact the front desk. Please remain available for assistance to the investigative authorities.
Community Billing
Financial charges relating to the cleaning of, damage to, or theft of university property are billed to the specific individual(s) responsible whenever such individuals can be identified. However, when damage or theft cannot be assigned to a specific individual(s), the charges may be divided equally among the residents of the affected floor, wing, building, or area.
If any damage occurs in such areas as one's floor, hall, wing or community bathroom, which cannot be properly charged to an individual, all members of the floor or community may be billed equally for repairs. Similarly, damage or theft in one's building, which cannot be assigned to an individual, may result in all building residents equally sharing in repair or replacement costs. If applicable, each resident will be billed on their student account for his/her "share" of public area damages at the end of each semester. Residents will be given every opportunity to identify individual(s) responsible for the damage before a group billing is finalized through posted flyers, letters, emails and/or hall meetings. Active involvement in reducing damages within the community is encouraged.
Room Entry
The university reserves the right to have its representative(s) enter a resident's room in the following instances:
- When it appears that an occupant may be physically harmed or endangered
- When it appears university property is endangered
- When it appears university or residence life policy is being violated
- To make periodic health, safety and maintenance inspections and repairs
- To deliver administrative letters and notices.
Every attempt will be made to allow one to retain as much privacy as possible in their residence. Health/Safety inspections will take place at least once a semester and will be posted 24 hours in advance. Due to the nature of the Village, there is no notice for health and safety inspections. Village residents should expect these to occur on a monthly basis.
The actual searching of a room specifically for the purpose of removing illegal or prohibited articles will be done only when reliable information warrants such action. If possible, searches will be conducted in the resident's presence. Police may be present to assist in a search.
Room Inspections (Health/Safety Inspections)
Residence Life Staff will conduct health and safety inspections periodically. Routine room inspections by staff personnel are conducted on a regular basis. These inspections are made to ensure:
- That university property is being used properly;
- That reasonable standards of room cleanliness, safety, and sanitation are being observed; and
- That maintenance requirements are reported.
Notices of these inspections will be posted 24 hours in advance, except in the Village where no notice will be given. However, the University and the Office of Residence Life reserves the right to conduct safety inspections with no notice in emergency situations.
If a violation is observed during Health/Safety Inspections, the RA/CA, RHD and/or Village Manager will leave notification of the violation. Confiscation of the questionable item(s) may occur in cases of violations.
Roommate Conflicts
If a resident and his/her roommate are having a conflict, he/she should attempt to discuss the problem with each other. If this cannot be done, they should take the problem to the RA/CA. A roommate mediation agreement is then required. If the RA/CA believes that the problem is something out of his/her control, the matter should then be taken to the RHD. If the problem cannot be resolved, the Office of Residence Life has the right to relocate one, both or none of the roommates.
Visitation
Visitation provides an opportunity for residents to create a more desirable living experience and further personal growth through greater interpersonal contact among students of both genders. The responsibility of this policy rests upon the individual who must maintain the element of academic privacy in the living areas, maintain his/her conduct in a manner that is in consideration of roommates or other concerned parties, and act in accordance with all university policies.
A guest is anyone who is not a resident of that specific residence hall or apartment (i.e. University Hallvisiting Kays Hall). All guests must be checked in to the First Year Residence Halls through the front desk, except inter-visitation in Kays Hall.
Visitation Policy for Collegiate Park, Northpark Quads, Honors Living and Learning Community, Red Wolf Den and the Village:
Determined by the living unit.
First Year Residence Halls (Arkansas, Kays, University) Visitation Hours are as follows:
Sunday through Thursday: 11a.m. - Midnight
Friday and Saturday: 11a.m. - 3 a.m.
Kays Hall Inter-Visitation Policy
The inter-visitation policy for the residents of Kays Hall was designed to help enhance the community's group dynamics. Due to the special living/learning communities in Kays Hall, there will be many opportunities for group study and group interaction. Therefore, the inter-visitation hours (Kays Hall residents visiting fellow Kays Hall residents) are 24 hours a day. However, the escort policy must be followed at all times.
Any guests who do not reside in Kays Hall who wish to visit residents of Kays Hall must follow the normal visitation policies and hours. Individual floors in Kays Hall may choose to limit inter-visitation or visitation hours on a floor by a vote of that community at the beginning of each semester. These hours must be posted on the hall.
Visitation Guiding Principles:
The following policies must be maintained for visitation:
1. All entering into and exiting from the hall must be through the lobby. Emergency fire doors are to be kept secured and used only in case of emergencies.
2. Each resident must meet and escort his/her guest to and from the lobby. Guests must be escorted at all times throughout the building.
3. Each guest must leave his/her IDs or some satisfactory form of photo identification with the Desk Assistant on duty in the hall (except inter-visitation in Kays Hall).
4. Each resident will be held responsible for the conduct of his or her guests.
5. The resident and his/her guest together must reclaim the IDs and/or other forms of identification before the closing hours of visitation
6. Violations of the visitation policy will subject the resident to conduct action
7. All occupants of a residence hall room or apartment must agree before visitation will be permitted.
8. All residents have a right to personal privacy. Based on this right a person may choose to withdraw their agreement in reference to visitors in the room or apartment. If a dispute arises in reference to guests or visitation the RA/CA should be informed immediately and the guest will be asked to leave, even if a previous agreement had been reached between residents.
9. Residents are only allowed two (2) guests at any time (except in the Village).
10. No one under the age of twelve (12) may visit without RHD approval (except in the Village).
11. Overnight visitation is not allowed in the first year experience halls (Kays, University, Arkansas).
12. All occupants of the room/living space must agree before overnight visitation is permitted in the room (Collegiate Park, Northpark Quads, the Village). No one is allowed to stay over two (2) nights consecutively.
http://studentconduct.astate.edu/
Mission
It is the mission of the Office of Student Conduct at Arkansas State University Jonesboro (OSC) to facilitate a positive and safe environment for student learning. The OSC strives to help achieve a community in which individuals lean the value of demonstrating respect for others, themselves and the University. Additionally, it is our purpose to be a catalyst for the development of the whole student by the education of and enforcement of the regulations set forth in the Standards of Student Conduct.
General Information
All non-academic violations of the Standards of Student Conduct are processed through the Office of Student Conduct. The Staff members are also available for programming needs in reference to the Standards of Student Conduct and appropriate behavior.
Preamble
Arkansas State University is an interdependent learning community consisting of students, faculty and staff. Just as any community has a culture, along with written and unwritten "expectations" for conduct, we too have a culture and associated expectations for behavior. The community's expectation is that conduct is marked by integrity. Any student who chooses to enroll at the university also chooses to become part of this community and constructively contribute to its culture. This choice is an obligation to conduct oneself in such a way as to facilitate the mission of the community, which is to "...enhance intellectual life and enrich lives..."
The following principles are part of the collective expectation of the members of this community relative to personal conduct.
Civility - Members of a learning community interact with others in a courteous and polite manner. Members of the community are expected to respect the values, opinions or feelings of others.
Ethical Behavior - The pursuit of a higher education is a privilege. Associated with that privilege is an obligation to aspire to a set of principles and values that demonstrate a commitment to fairness, honesty, empathy and achievement.
Morality - Members of a learning community commit to the ideals of appropriate human conduct. This lifestyle seeks to harm no one and attempts to be a positive contributor in every interaction.
Respect - Every member of this community should seek to gain and demonstrate respect. Members should hold one another in high regard. Each individual should conduct himself or herself in a manner worthy of that regard, which is gained by decent and correct behavior.
The learning community at Arkansas State University does not intend to be prescriptive regarding the personal beliefs and value systems of its members. However, this community does believe that it has a right to expect its members to demonstrate personal responsibility and integrity in word and deed. When the conduct of any member falls outside the bounds of civil, moral and ethical behavior, that member can expect the community of Arkansas State University to call such conduct into question.
The university reserves the right to discipline students or student organizations for inappropriate actions that occur on or off the campus to secure compliance with these higher obligations. Students failing to maintain these higher obligations may be asked to leave the academic community. Students are expected to comply with all university policies and procedures. This includes the Standards of Student Conduct and University Housing Regulations.
University Jurisdiction
The university has jurisdiction over any student or student organization alleged to have violated the Standards of Student Conduct on campus or off campus. For the purpose of the student conduct process a "student" is defined as any person who is admitted, enrolled or registered for study at Arkansas State University for any academic period. Persons who are not officially enrolled for a particular term but who have a continuing student relationship with, or an educational interest in, Arkansas State University are considered "students". A person shall also be considered a student during any period while the student is under suspension from the institution or when the person is attending or participating in any activity preparatory to the beginning of the academic year including, but not limited to, fraternity or sorority recruitment, orientation, placement testing, and residence hall check-in.
Inherent Authority
The university reserves the right to take necessary and appropriate action to protect the safety and well-being of the campus community and its members.
Interim Administrative Action
The Vice Chancellor of Student Affairs, or his/her designee, may defer procedural due process and enforce an interim action if necessary to maintain safety or order, including but not limited to, removal from housing or conduct suspension. The Vice Chancellor for Academic Affairs, or her/his designee, may defer procedural due process and remove a student from a class to maintain order. Any student who has had interim action taken against him/her will be afforded a timely resolution for the case generally holding the hearing within 5 business days.
Student Contact Information
All students are responsible for maintaining their current address, email address and phone number with the Registrar's Office. It is also the student's responsibility to frequently monitor campus e-mail and the university web site, as these electronic means of communication are the university's most effective and efficient ways to disseminate important information to the campus community.
Modifying the Standards of Student Conduct
The university reserves the right to amend the Standards of Student Conduct at any time. Every effort will be made to communicate any changes made to the university community at least ten days prior to policy change.
Policy Interpretation
The Vice Chancellor of Student Affairs or his /her designee is the final authority in defining and interpreting the Non-Academic Standards of Student Conduct and conduct procedures. The Vice Chancellor of Academic Affairs or his/her designee is the final authority in defining and interpreting the Academic Standards of Student Conduct.
Standards of Student Conduct
Standards of Student Conduct are divided into two categories: Non-Academic Misconduct and Academic Misconduct. The following lists are not exclusive and serve only as examples of specific actions constituting either Non-academic Misconduct or Academic Misconduct.
Non-Academic Misconduct
1. Accessory
A student commits a violation of the Standards of Student Conduct if he or she aids another student in the commission of a violation of the Non-Academic Standards of Student Conduct or is present or fails to leave immediately a situation where a violation is occurring. Typically, a student charged as an accessory will be subject to the same sanction(s) as the perpetrator of the actual violation.
2. Alcohol
- Sale, possession, manufacturing, distribution, consumption, or evidence of consumption of alcoholic beverages, on University Property or at University sponsored events, except as allowed by University policy.
- Use by, possession of or distribution to person(s) under twenty-one (21) years of age of any alcoholic beverage.
- Public intoxication or impairment that can be attributed to the use of alcohol.
- Activities or promotions that encourage excessive and/or rapid consumption of alcoholic beverages, including the use of common containers.
- The possession and/or use of drinking paraphernalia or products that promote the abuse of alcohol and/or put the user in a position to consume alcohol irresponsibly. This includes but is not limited to funnels, taps, and beer pong tables.
3. Bicycles, Skateboards, Skates
Potentially dangerous or damaging use to self, property or others, of skateboards, bicycles, scooters, skates or other wheeled forms of transportation. The use of skateboards is permitted only on sidewalks and parking lots unless otherwise posted. Bicycles must be parked in bike racks and other designated areas.
4. Computer Misuse
Misuse, abuse, and unauthorized use of computing resources, and/or use of computing resources for unauthorized purposes such as, but not limited to, destroying, modifying, accessing, or copying programs, records, or data belonging to the university or another user without permission.
5. Damage to Property
Damaging or destroying university property or the property of others, or actions that have the potential for such damage or destruction. Conduct which threatens to damage, or creates hazardous conditions.
6. Disruption of University Business
Engaging in, leading or inciting others to materially and substantially disrupt or obstruct teaching, research, administration or other University functions, operations or activities including, but not limited to, the blocking of ingress or egress to the university's physical facilities, tampering with public utilities, or prevention of freedom of movement or expression by members of the University Community.
7. Disruptive Conduct
Disrupting the regular or normal functions of the Arkansas State University Community, including behavior which breaches the peace, limits the safety or violates the rights of others. This includes high volume speech that may or may not be offensive or inflammatory in common areas of buildings such as the student union lobby or cafeteria.
8. Drugs
- Use, manufacturing, distribution, sale or illegal possession of any quantity, whether usable or not, of any drug, narcotic or controlled substance without medical prescription under medical supervision.
- Impairment that can be attributed to the use of any drug, narcotic or controlled substance.
- Possession and/or use of drug paraphernalia which includes objects used, primarily intended for use or designed for use in ingesting, inhaling, or otherwise introducing any drug, narcotic or controlled substance into the human body including, but not limited to, pipes, water pipes, bongs, hookahs, roach clips and vials without medical prescription.
- Misuse or abuse of prescription drugs.
- Misuse or abuse of any chemical substance.
9. Endangering Conduct
Physical abuse, verbal abuse, threats, intimidation, coercion and/or other conduct which threatens or endangers the health or safety of self or others.
10. Failure to Comply
Failure to comply with directions, verbal or written, of university officials, or those appointed to act on behalf of the university in the performance of their duties.
11. False Accusations
- Knowingly, intentionally, or recklessly making false accusations of inappropriate behavior under these Standards against another individual.
- Providing false or falsified information with intent of harming another student.
- Attempting to intimidate witnesses.
- Altering or destroying information necessary to conflict resolutions pending with the University.
12. False or Fraudulent Information
- Furnishing false information to a University Official.
- Forgery, alteration, taking possession of or the unauthorized use of University documents, records, keys or identification without the consent or authorization of the appropriate University Official.
13. Fire/Emergency Threat
- Starting a fire or creating a fire hazard, including false alarms by setting off the fire alarm system, making a bomb threat or creating a false emergency of any kind.
- Tampering with, misusing or damaging fire extinguishers, sprinkler heads, alarms or other safety equipment.
14. Gambling
Gambling in residence halls or on or about university property without legal permit as an authorized state organization and approval from the Office of Student Conduc
15. Guest Responsibility
Failure to inform guests, both student and non-student, of university policies. Students are responsible for the conduct of their guests on or in university property and at functions sponsored by the university or any recognized university organization.
16. Harassment
Actions, whether physical, oral, written, electronic, through a third party or otherwise communicated, that have the purpose of creating a hostile or intimidating environment and which are directed at a specific individual or group.
17. Hazing
Any mental or physical requirement, request or obligation placed upon any person that could intentionally or unintentionally cause discomfort, pain, fright, disgrace, injury or which is personally degrading for the purpose of initiation into, admission into, affiliation with, or as a condition of continued membership in, a group or organization. A person's expressed or implied consent to hazing does not negate the standards above.
18. Invasion of Privacy
Viewing, transmitting, recording, filming, photographing, producing or creating a digital electronic file of the image or voice of another person without his/her knowledge, or consent while in an environment that is considered private or where there is an expectation of privacy, such as a residence, bathroom or office. This does not apply to the security cameras placed on campus by the University.
19. Lewd, Obscene or Indecent Behavior
Any conduct that is offensive to accepted standards of decency, including attire that exposes undergarments or does not provide adequate coverage.
20. Littering
Littering, including the improper disposal of tobacco products.
21. Non-recognized Organizations
Non-recognized and/or unregistered student groups attempting to function on the campus or in the name of Arkansas State University. Acting as an organization when a group has been removed from campus.
22. Objects Dropped or Thrown
Throwing objects or causing an object to fall from buildings or other elevated areas when such throwing or dropping creates a risk of personal injury or property damage.
23. Sexual Harassment
Unwelcome sexual advances, requests for sexual favors or other verbal and physical conduct of a sexual nature when at least one of the following conditions is met
- Submission to such conduct is made either explicitly or implicitly as a condition of an individual's employment, membership or education;
- Submission to or rejection of such conduct by an individual is used as the basis for evaluation in making employment, membership or academic decisions affecting the individual;
- Such conduct has the purpose or effect of unreasonably interfering with an individual's academic or work performance or creating an intimidating, hostile or offensive work, academic or living environment.
24. Sexual Misconduct
Sexual conduct without consent or sexual conduct that occurs after consent has been withdrawn. To constitute sexual misconduct, the sexual conduct must meet one of the following criteria:
- the sexual conduct is not consensual;
- the sexual conduct includes force, threat(s) or intimidation;
- the sexual conduct occurs when the victim is mentally or physically impaired, such as when under the influence of alcohol or other drugs or when the victim is a minor.
25. Smoking
Smoking in university buildings, stairwells, under covered awnings, in doorways or on porches, designated non-smoking areas on campus or within 20 feet of a building entrance.
26. Solicitation Activities
Solicitation not in accordance with federal, state or local law or without the permission as outlined in the Fundraising (Solicitation) Policy found in the Student Handbook.
27. Student I.D. Cards
- Failure to carry a valid Arkansas State University I.D. card at all times when on university property or at university sponsored events, except when properly checked into a residence hall.
- Allowing others to use one's I.D. card for access to a building, cafeteria, or parking lot.
- Transferring and or duplicating university I.D. cards.
- Failure to provide I.D. cards upon request to any individual acting on behalf of the university in the performance of his/her official duties.
28. Theft
Theft of any kind including; attempted theft, possession, sale or barter of, seizing or concealing property of the university or of a member of the university community or campus visitor;
29. Unauthorized Use
- Unauthorized or illegal entry into a building, classroom, office, room vehicle or residence hall
- Unauthorized use or possession of University Property
- Use or possession of any University Key without proper authorization including duplication of any University key.
30. Violation of Law
Arrest or citation for violation(s) of local, state, or federal law, and/or conduct that adversely affects the student's suitability as a member of the university community.
31. Violations of Other University Regulations
Violations of any university rule or regulations outside the Standards of Student Conduct.
32. Weapons
To the fullest extent allowed by law, the use, possession or storage of weapons. Weapons include, but are not limited to, firearms, explosive devices, hazardous chemicals (other than pocket-sized sprays used for personal protection), knives with blades longer than four inches, numb chucks, brass knuckles, tasers or other electrical stun devices, bows or cross bows, arrows, objects that propel projectiles, replicas of weapons (including water or toy guns), or any device or substance designed to or used to inflict a wound, cause injury, or incapacitate.
Conduct Information and Procedures
1.Any individual may refer a student to the Office of Student Conduct for Non-Academic Misconduct charges. Conduct Referrals should be delivered to the Office of Student Conduct within ten (10) university business days after the student has been identified as the alleged violator, whenever possible
2. Upon the receipt of a Conduct Referral, the Assistant Dean of Student Conduct or designee will determine if sufficient information is present for charges to be filed against the alleged violator. If charges are filed, then the alleged violator will be delivered or e-mailed the charges and an initial meeting will be scheduled.
3. The Assistant Dean of Student Conduct or designee will determine the initial hearing officer depending upon the severity of the alleged infraction and where it occurred. The initial hearing officer may be one of the following: Assistant Dean of Student Conduct, Associate/Assistant Director of Residence Life, Office of Student Conduct Staff members, Area Coordinators, Residence Hall Directors, and Greek Council Hearing Bodies.
Procedures for Resolving Non-Academic Conduct Charges for Violations of the Standards of Student Conduct.
1. Informal Case Resolution:
The initial hearing officer may offer an alleged violator a case resolution. The initial hearing officer will meet with the alleged violator to review the charges and the options they have available to them to resolve the matter. The alleged violator can have 48 hours to decide which option he/she would like to utilize to resolve the charges.
a. If an alleged violator accepts responsibility for the alleged offense, then the initial hearing officer will assign the sanction. If the alleged violator does not agree with the sanction(s), he/she may request that the appropriate designee review the sanction(s) to determine appropriateness. Requests for review of sanction(s) must be delivered in writing to the Office of Student Conduct within 48 hours of being assigned the sanction(s) or by 9:00 a.m. on the next university business day if the deadline falls on a weekend or after 5 p.m. on a weekday. This is the only appeal available through the Case Resolution Process.
b. If the alleged violator does not accept responsibility for the alleged offense, then the case will be referred back to the Office of Student Conduct. A Formal Conduct Hearing will then be conducted to determine if the alleged violator is responsible for the charges and if so to determine the sanction(s).
c. Any student who fails to attend a scheduled Case Resolution meeting will have a hold placed on their registration until they have met with the university representative and reached a resolution or until a Formal Conduct Hearing has been completed.
2. Formal Conduct Hearing:
If an alleged violator does not accept responsibility, does not attend the Case Resolution or if the initial hearing officer does not feel that a Case Resolution is appropriate, then a Formal Conduct Hearing will be convened. There are three types of Formal Conduct Hearings that an alleged violator may choose from or be remanded to: Administrative, Student Hearing Board, or the University Disciplinary Committee Hearing depending on the severity of the case and the alleged violator's prior history. All Formal Conduct Hearings are recorded.
Types of Formal Conduct Hearings
Administrative
Administrative hearings are assigned in cases where there is little discrepancy in a case, where there is a need to expedite the conduct process (such as cases of safety or when interim action has been taken), or when there is a request for one by the alleged violator. Administrative hearings are heard by the Assistant Dean of Student Conduct or designee.
Student Hearing Board
Student Hearing Boards are assigned in cases where the alleged violator would benefit from a decision put forward by his/her peers. Student Hearing Boards consist of 4-9 Arkansas State University students who have been selected and trained to participate in the conduct process
University Disciplinary Committee
University Disciplinary Committee hearings are assigned in cases where the student requests such a hearing or the hearing is assigned. A University Disciplinary Committee Hearing consist of 5-9 students and faculty or staff members selected by the Assistant Dean of Student Conduct or designee from an appointed pool of hearing board members.
Student Organizations
Cases involving Student organizations will follow the same procedure noted for students. If a Student Organization is a social Greek letter organization, the Assistant Dean of Student Conduct will confer with the appropriate council advisor before assigning the initial hearing body. The Office of Student Conduct may choose to adjudicate their case or assign them to the disciplinary committee of the appropriate council (Interfraternity, National Panhellenic, National Pan-Hellenic). If the Office of Student Conduct hears the case, the appropriate council may hear the case simultaneously if the charged organization has also violated council policies.
A student organization may be subject to the conduct process in the following situations:
1. An alleged offense was committed by one or more members of an organization and an executive member or advisor encouraged, sanctioned or was complicit while it occurred.
2. An alleged offense was committed by one or more members of an organization and organization funds were used to finance the venture.
3. An alleged offense was committed by one or more members of an organization and was supported by a majority of the organization's membership.
4. An organization has chosen to protect one or more individual offenders who were members or guests of the organization.
5. After hearing the case, the hearing officer/body deems that the offense, by its nature, was an organization offense and not the actions of the individual members.
6. An alleged offense occurred as a result of an organization sponsored function. 7. A pattern of individual violations is found to have existed without proper and appropriate group control, remedy or sanction.
Formal Conduct Hearing Guiding Principles:
a. An alleged violator may request a pre-hearing conference prior to his/her Formal Conduct Hearing.
b. An alleged violator will have at least 48 hours notice of a hearing or the notice will be posted five University business days prior to the hearing.
c. An alleged violator may choose to not attend a scheduled hearing, however, if properly notified it will proceed in his/her absence.
d. An alleged violator may choose to not answer a question at any time or to not speak during his/her hearing or present information to a hearing body, if he/she feels it is in his/her best interest.
e. A complete witness list must be turned into the Assistant Dean of Student Conduct two university business days prior to the hearing.
f. Students may request, in writing, a list of all witnesses and access to all information. All information requests must be done in writing and allow 24 hours for the information to be compiled.
g. Determination of responsibility will be based upon a preponderance of the evidence or if it is "more likely than not" that a violation did occur.
h. No character witnesses or irrelevant information will be considered in a hearing.
i. An alleged violator may select an advisor to be present at the hearing that may confer and give advice to the student in a quiet, confidential and non-disruptive manner. A list of trained student advisors is available in the Office of Student Conduct.
j. An actively participating alleged victim may select an advisor to be present at the hearing that may confer and give advice to the student in a quiet, confidential and non-disruptive manner.
k.No recordings or tapes of hearings shall be made by any person other than the Chair of the Hearing. The hearing recording will be maintained by the Office of Student Conduct for the appeal process only. If an appeal is made, the recording will be destroyed ten (10) university business days after the appeal date is past. A student will be given reasonable access to their hearing recording for the purposes of review, with the understanding that no duplication of the recording shall be permitted. Requests for access to hearing recordings must be made in writing and provided the Office of Student Conduct at least 24 hours notice to make the appropriate arrangements.
Appeal Process
Informal Case Resolution Appeal
A student or organization found responsible for a violation of university policy in an Informal Case Resolution may request a sanction review for the following reason:
- Sanction unreasonably harsh or inappropriate for the circumstances of the violation
Requests for review of sanction(s) must be delivered in writing to the Office of Student Conduct within 48 hours of being assigned the sanction(s) or by 9:00 a.m. on the next university business day if the deadline falls on a weekend or after 5 p.m. on a weekday. This is the only appeal available through the Informal Case Resolution Process. The sanction review will be heard by the Assistant Dean of Student Conduct unless she/he was the initial hearing officer. If the Assistant Dean of Student Conduct was the initial hearing officer, the Vice Chancellor for Student Affairs Office or Designee will hear the review.
The decision of the Appeal Officer is final.
Student Organization Council Hearing Appeal
A student organization found responsible for a violation of university/council policy during a council hearing may request and appeal for one of the following reasons:
- Insufficient information that a policy was violated;
- A serious procedural error in resolving the case;
- Sanction unreasonably harsh or inappropriate for the circumstances for the violation.
Requests for appeal must be delivered in writing to the Office of Student Conduct within 72 hours, of receipt of the original written decision, or by 9:00 a.m. on the next university business day, if the deadline falls on a weekend or after 5:00 p.m. on a weekday. Typically a decision will be rendered within five (5) to ten (10) university business days, unless the sanction includes suspension or dismissal. After review, the Assistant Dean of Student Conduct or designee may:
Affirm the finding(s) of the original hearing authority;
- Reverse finding(s) of the original hearing authority
- Alter the sanction(s) of the original hearing authority;
- Refer the case to the Office of Student Conduct for a new hearing including the new information shared in the appeal.
The decision of the Appeal Officer is final.
Formal Conduct Hearing Appeal
A student found responsible for a violation of university policy during a Formal Conduct Hearing may request an appeal for one of the following reasons:
- Insufficient information that a policy was violated;
- A serious procedural error in resolving the case;
- Sanction unreasonably harsh or inappropriate for the circumstances for the violation.
Requests for appeal must be delivered in writing to the Office of Student Conduct within 72 hours, of receipt of the original written decision, or by 9:00 a.m. on the next university business day if the deadline falls on a weekend or after 5:00 p.m. on a weekday. Typically a decision will be rendered within five (5) to ten (10) university business days, unless the sanction includes suspension or dismissal. After review, the Vice Chancellor of Student Affairs Office or designee may:
- Affirm the finding(s) of the original hearing authority;
- Reverse finding(s) of the original hearing authority;
- Alter the sanction(s) of the original hearing authority;
- Refer the case to the Office of Student Conduct for a new hearing including the new information shared in the appeal.
The decision of the Appeal Officer is final.
Non-Academic Conduct Sanctions
University Student Conduct Process sanctions for individuals, groups, or organizations include:
Sanctions for Non-Academic Misconduct
Sanctions for Non-Academic Misconduct will be imposed by the Vice Chancellor of Student Affairs or his/her designee. The following sanctions may be imposed for Non-Academic Misconduct:
- Educational Task - Completion of a task which educates the student about and allows the student to learn from the misconduct.
- Written Warning - Official record that a student has been warned about behavior.
- Removal of Property - Required removal of property.
- Restitution - Reimbursement by the student to cover the cost of repair or replacement of damaged or misappropriated property.
- Restriction of Activities or Privileges - Restriction of active status or participation in any and/or all organized university activities other than required academic endeavors for a designated period of time.
- Fees - Monetary requirements based on the resolution of a case.
- Conduct Probation - A period of self reflection, during which a student is on official warning that subsequent violations of university rules, regulations or policies are likely to result in a more severe sanction including suspension or expulsion from the university.
- Housing Probation - A period of self reflection, during which a student is on official warning that subsequent violations of university rules, regulations or policies are likely to result in a more severe sanction including relocation or removal from university housing.
- University Housing Relocation - Required movement to another room, hall, floor, wing or building within Residence Life. Once assigned this sanction, students must relocate in no more than 24 hours, after which the relocated student cannot enter the room, hall, floor, wing or building he/she was removed from throughout his/her term of probation without permission from the Director of Residence Life, Assistant Dean of Student Conduct or designee.
- Removal from University Housing - Required removal from university housing. This action occurs without the refund of room fees. Once assigned this sanction, students must move within the designated time required or no more than 72 hours, after which the removed student cannot enter university housing without permission from the Director of Residence Life, Assistant Dean of Student Conduct or designee.
- Conduct Suspension - Temporarily canceling a student's enrollment at Arkansas State University. A student cannot graduate while suspended. Once assigned this sanction, students are immediately removed from their classes and banned from university property. A student cannot enter university property during his/her term of suspension without prior permission from the Assistant Dean of Student Conduct or designee. Any classes taken at another institution during this period of suspension cannot be transferred to Arkansas State University.
- Expulsion - Permanently canceling a student's enrollment at Arkansas State University. A dismissed student cannot re-enroll or graduate. Once assigned this sanction, students are immediately removed from their classes and banned from university property. A student cannot enter University property once dismissed without prior permission from the Assistant Dean of Student Conduct or designee.
- Revocation or Denial of Degree - The University reserves the right to revoke or refuse to confer a degree on the basis of a violation of the Standards of Student Conduct that occurred while the student was enrolled, given that the violation(s) would have resulted in expulsion.
Non Academic Student Conduct Records
Retention
Non-Academic Student Conduct Records will be maintained for seven years from the date of the last case resolution or two years post graduation, whichever comes later. Any student record with an outstanding sanction, suspension or dismissal will be kept indefinitely.
External Release
External release of records will occur in accordance with federal and state law.
Parental Notification
Parents/guardians may be notified of Non-Academic Misconduct in compliance with the Family Educational Rights and Privacy Act. If parents would like information regarding their student's non academic conduct history or status at the University from the Office of Student Conduct, they can request that their son/daughter sign a Waiver of Confidentiality Form in the Office of Student Conduct to release that information.
The Student Union is the hub of campus life at ASU providing student services, campus activities, meeting rooms, and banquet and conference capabilities. The ASU Pavilion, located near Indian Stadium, is also operated by the Student Union. The Student Union offers its facilities and event planning services to all ASU-Jonesboro registered student organizations at no charge when those events are free to the university and community.
The Campus Information Center is centrally located on Level II for the students and campus guests who may have inquires about campus and community events and their locations. E-Mail check stations are located throughout the Student Union for your convenience.
The Leadership Center coordinates out of classroom students experiences on campus. The office includes programming in the following areas: Greek Life, Leadership Programs, Multicultural Affairs, Non-Traditional Student Services, New Student Orientation, Volunteer Opportunities, Student Organizations and the Yearbook. The Student Activities Board and Student Government Association are also integral components of the Leadership Center.
Welcome to Arkansas State University! The ASU Greek Community has long been known for scholarship, leadership, community service, campus involvement, and lifelong friendships. Our Greek letter fraternities and sororities affiliated with our University have built a strong reputation for upholding these principles. The ASU Greek Community, the alumni, and current students will expect you to continue the positive legacy which has been established. Membership in a fraternity or sorority is like having a home away from home. You will foster deep friendships with your brothers or sisters and they will become your family here at ASU. And the memories you share with them will last a lifetime...
ASU Has 3 Greek Councils:
National Pan-Hellenic Conference (NPC)
Alpha Gamma Delta, Alpha Omicron Pi, Chi Omega, and Delta Zeta
Inter-fraternity Council (IFC)
Alpha Tau Omega, Alpha Gamma Rho, Kappa Alpha Order, Lambda Chi Alpha, Pi Kappa Alpha, Sigma Chi, Sigma Pi
National Pan-Hellenic Council (NPHC)
Alpha Kappa Alpha Sorority Inc., Alpha Phi Alpha Fraternity Inc., Phi Beta Sigma Fraternity Inc., Omega Psi Phi Fraternity, Inc. and Zeta Phi Beta inc.
We hope your experience here at ASU will be rewarding and memorable. Please consider the Greek Life Office as a resource where you can find answers to questions or concerns you might have. We look forward to meeting you, and please drop in and see us anytime in the Leadership Center.
For more information, call 972-2055 or visit union.astate.edu
MISSION
The office of Multicultural Affairs is an office that focuses on all matters related to diversity and multiculturalism. Our programming is designed to promote awareness, understanding, appreciation, respect, and value in human differences. In doing so, we successfully recognize and provide quality programming for underrepresented groups at Arkansas State University.
Goals
- A higher quality of life for underrepresented students on campus
- A community which values diversity, respect, and awareness
- A commitment to diversity through programming, policy, and informative dialogue
- Assistance in student development and leadership
Multicultural Affairs is located in the Leadership Center on the second floor of the Student Union, Suite 2069 870-972-2055.
http://www2.astate.edu/a/student-affairs/nso/
This summer program aids all new and entering students in their transition to the university. This program exposes all new students to an array of social and educational opportunities. Students are advised of academic majors and are assisted in their class registration. Parents also enjoy a unique program of events that involves their participation in their student's collegiate experience. Please visit: http://www2.astate.edu/a/student-affairs/nso/for additional information.
This summer program aids all new and entering students in their transition to the university. This program exposes all new students to an array of social and educational opportunities. Students are advised of academic majors and are assisted in their class registration. Parents also enjoy a unique program of events that involves their participation in their student's collegiate experience. Please visit: http://www.astate.edu/a/student-affairs/nso/NSO_Info.dot for additional information.
Non Traditional Student Services
You are a Nontraditional Student if:
- You are a parent.
- You are married, divorced, or widowed.
- You are an undergraduate student over 25 years of age.
- You did not go to college immediately after high school.
- You commune from over 30 miles to and from the university.
- You are a full time working professional.
- You are a veteran.
Our Mission:
The Non-traditional Student Service office addresses the special and unique needs of non-traditional students by serving as a central resource for information and support.
The office accomplishes this mission by:
- By connecting the academic and social experience of all students via quality programming;
- Providing the support needed to ensure success for all non-traditional students;
- Supplying information regarding community, academics, financial, and campus resources;
- Providing a comfortable environment for non-traditional students.
- Serving as a central resource for students;
- Enhancing the quality of your educational experience;
Non-Traditional Student Services Office is located in the Leadership Center is on the second floor of the Student Union.
SAB plans activities and events for all ASU students with responsibility for some of the largest events on campus, including Welcome Week, Homecoming, ASU Pride Day, Martin Luther King Jr. Celebration, International Week and Spring-Fest. The Board is composed of a president and ten student directors in charge of the following committees: Spirit Club, Special Events, Student Union Events, Community Involvement, Issues and Awareness, Leadership Programs, Multicultural Enrichment, Campus Recreation, and Public Relations. SAB welcomes your participation by joining one of its committees - GET INVOLVED!
Student Government Association (SGA)
What is SGA?
The Student Government Association of ASU assumes the responsibilities of self-governments, strives toward higher academic standards, promotes democratic principles, fosters close cooperation between students and faculty, encourages worth projects in the interest of the student body, and serves the general welfare of the institution.
Who is involved in SGA?
SGA is composed of a student-elected senate and an appointed administration. Each spring, students elect senators to represent each college and classification on campus, as well as an International senator, Honor College, Military Science and non-traditional senator. Students elect a President and Vice-President, appoint an administration consisting of a Parliamentarian, Cultural Diversity Director, Public Relations Director, Secretary, and Chief of Staff.
For more information contact your senator, the SGA office at 972-2050, or visit sga.astate.edu.
Student Involvement/Student Organizations
The Leadership Center provides professional advisement to general registered student organizations, Student Government Association, Student Activities Board, and Yearbook. The Leadership Center serves the ASU community by serving as the liaison between all student organizations and the campus community. The office strives to provide the best customer service to all students, faculty, and staff at ASU. This is accomplished through the registration of student organizations. Student organizations, representing many fields of interest, attempt to provide additional experiences that will aid in developing the individual. These groups offer opportunities for leadership, recognize scholarship, encourage citizenship, and provide social experiences.
General Policies Concerning Student Organizations
- Eligibility for Membership: Only ASU students and professional staff may serve as active, voting members of a campus organization. A student who is on academic or disciplinary suspension may not serve as an active member of any campus organization.
- Eligibility to Hold Office: Only full-time students who are not on academic or disciplinary warning or suspension and meet the GPA requirements may hold office in any organization.
- Financial Records: Campus organizations that do not have financial records audited by their national office may keep their funds in the Office of Finance of the university subject to annual audit.
- Organization Requirements: Organizations will be recognized by the university upon completion of all requirements by the Leadership Center.
- Formation of New Organizations: New organizations may be formed at the university by approval of the Leadership Center Designee and the Associate Dean for Student Involvement. Applications are available in the Leadership Center and organizations may also find registration information online at http://union.astate.edu .
- Appeals: The Dean of Student Involvement & Leadership and/or the Assistant Vice Chancellor of Student Affairs will serves as the appeals officer if a potential student organization is unhappy with the decision made by the Leadership Center designee and the Associate Dean of Student Involvement and Leadership.
For updates on all currently registered student organizations, visit http://union.astate.edu
Distribution
Get your copy of the last "Wolf tracks" Yearbook at Campus Information in the Student Union. The Yearbook is a spring yearbook, which means it is distributed during the spring semester, typically in April. Please bring your current ASU student ID with you in order to receive your copy of the yearbook.
Pictures
Individual student pictures are held in the Student Union during the first month of school. Watch for advertisements in The Herald, Daily Digest and flyers posted around campus.Student Organization pictures should be scheduled in the fall as soon as possible. Please call 972-2055 to set up an appointment. If you would like to submit your own organization photo, you can do so by bringing it to the Yearbook Office in the Leadership Center Suite 2067 on the second floor of the Student Union.
All pictures should be on a CD or emailed to neskew@astate.edu. This needs to be completed before October 1 , 2009. Please include the FULL name of your organization, a contact name, a phone number and all names of those pictured in a Microsoft Word document or email to neskew@astate.edu
Staff
The staff includes an Editor-in-Chief, Caption and Copy Writers, and Photographers. Selections are in the spring; however, we reserve a few positions for incoming freshman. We also utilize a large group of volunteers throughout the year. You do not have to be journalism major to be on the yearbook staff. Membership is open to any student.
The Career Services Center offers a wide range of services to current students and alumni to assist them in career decision-making and the job search process.
Services include:
- Workshops: Resume Writing, Interviewing Skills, Business Etiquette, Job Search Special Programs: Fall and Spring Job Fair, and Graduate and Job Search Counseling
- On-campus Interviews
- Job Referrals: Full-time and part-time positions for students, graduates and alumni and internships - all are posted on the web at http://careers.astate.edu.
- Career Information Center: Company Literature, Government Information, Salary Data, Career Information, Graduate School Directories, Summer Jobs, Directories of Internships, and World Wide Web employment information.
- Credential Service for Education Graduates
- Computerized matching of employers and registrants on the web.
Students are required to register with the office when participating in on-campus interviews, job referrals and credential services; all services are available to all students by registering with our center.
The office is located in the Reng Student Services Center 2nd Floor and is open 8-5, Monday through Friday.
Telephone: 972-3025. Fax: 972-2783.
Suite 2203 Reng Student Support Center, Student Union
[870] 972-2318 • FAX [870]-972-3375
MONDAY - FRIDAY 8:00 A.M. - 5:00 P.M.
The Counseling Center is committed to helping you benefit as much as possible from your experience here at ASU. This support may include helping you to perform better academically, to plan your future career, to cope with your emotions, or to be more effective in your relationships with others. The University environment can be exciting and challenging. It also can be highly stressful since you may face academic pressures as well as pressures from family, friends, and loved ones at the same time. While we work with students who may be experiencing a crisis, our goal is to help you deal with your concerns before they develop into more serious problems.
Professional staff members are available to assist you with
- Stress management
- University Level Study Skills
- Depression-Adjustment Concerns
- Choosing a Major
- Personal Growth - Personal Issues
- Occupational information assistance
- Academic Concerns
- Test Anxiety
- Social Anxiety
- Healthy Eating Concerns
- Relationship Issues
- Career coaching
The Counseling Center is a department within the division of Student Affairs. Our mission is to provide services not just at the Center, but also to the entire ASU community.
Center staff members provide lectures and workshops at sites across campus, in the residence halls, and to student organizations. Center staff members are also available for consultation to academic departments and other University offices. In addition, staff members sometimes teach courses offered through the University College and the College of Education.
TIPS FOR SURVIVING UNIVERSITY LIFE:
- Go to class regularly. Take notes.
- Ask questions. Participate in class. Talk to your instructors.
- Make friends. Become involved in campus organizations.
- Form study groups.
- Learn university-level study skills. Study regularly!
- Ask for help when you need it.
WALK-IN HOURS:
Monday -Thursday Noon - 3:00 p.m.
Friday 9:00 a.m. - Noon
Appointments may be made by phone.
*Psychologists and counselors, counseling interns, and counseling practicum students perform personal counseling services. All professional counseling staff are licensed and services are always performed by those whose skills and training are appropriate to the task.
http://www2.astate.edu/disability/
Dr. Jenifer Rice-Mason, Director of Disability Services, is the university's compliance coordinator for Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act (ADA). Appropriate arrangements are made for qualified students with disabilities to receive academic adjustments, auxiliary aids, and support services on campus. Auxiliary aids include various modes of communication, assistive devices and technology which will also encompass computer aids. Students are assisted with adaptive testing, note taking, reader services and special seating arrangements in the classroom. Arrangements are also made for workplace access and accommodations. Procedures are followed to remove barriers that block physical access to buildings and facilities on the ASU campus. Disability Services (DS) strives to provide services that promote access for students with documented disabilities.
Disability Services is a student-centered, service oriented program that assists students in gaining volunteer experience. Students with and without disabilities and those who come from a wide variety of academic majors have found volunteer work with Disability Services to be rewarding and beneficial. Volunteer activities include functions such as: tutoring, escorting, transporting and/or carrying books for students, note taking, testing services and technical assistance. Individuals and/or groups are encouraged to participate in volunteer work with DS. Volunteers may contact Disability Services at 972-3964 or visit the office in the Reng Student Services Center, Room 2181.
Non-Academic Grievance Procedure
Arkansas State University has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the U.S. Department of Justice regulations while implementing Title II of the Americans with Disabilities Act. Title II states, in part, that "no otherwise qualified disabled individual shall, solely due to such disability, be excluded from the participation in, be denied the benefits for, or be subjected to discrimination" in programs or activities sponsored by a public entity.
Complaints should be addressed to Dr. Jenifer Rice-Mason, coordinator of ADA and 504 compliance efforts for students. Grievance forms are available both on the web at http://disability.astate.edu and in Disability Services.
A complaint should be filed in writing or verbally, contain the name and address of the complainant, and briefly describe the alleged violation of the regulations.
A complaint should be filed within 35 school days after the complainant becomes aware of the alleged violation.
(Processing of allegations of discrimination that occurred before this grievance procedure was in place will be considered on a case-by-case basis.)
An investigation, deemed appropriate, shall follow upon the filing of a complaint. The investigation shall be conducted by the ADA and 504 coordinator. This process contemplates informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. A written determination as to validity of the complaint and a description of the resolution, if any, shall be issued by the investigating official and a copy forwarded to the complainant no later than 25 days after its filing.
The ADA coordinator shall maintain the files and records of Arkansas State University relating to the complaints filed.
The complainant can request a reconsideration of the case in instances where he or she is dissatisfied with the resolution. The request for the reconsideration should be made within 15 school days to the Disability Services Committee.
If complainant can request a reconsideration of the case in instances where he or she is dissatisfied with the resolution determined by the Disability Services Committee, a written request for reconsideration should be submitted to the Vice Chancellor for Student Affairs. The decision of the Vice Chancellor for Student Affairs will be final.
The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the persons pursuit of other remedies such as filing of an ADA complaint with the responsible federal department or agency. Use of the grievance procedure is not a prerequisite to the pursuit of other remedies.
The entire process shall be constituted to protect the substantive rights of interested persons to meet appropriate due process standards and to assure that Arkansas State University complies with the ADA and implementing regulations.
Financial Aid and Scholarships
http://www2.astate.edu/finaid/
Welcome to Arkansas State Universities Financial Aid and Scholarship Office. We strive to meet individual student's financial needs by providing resources to students who would otherwise be unable to pursue a college education.
The Financial Aid and Scholarship Office coordinates the awarding of grants, scholarships, loans and work-study funds to provide a comprehensive financial aid package for our students. You may find additional information about our office at http://www2.astate.edu/finaid/ or by calling our office at 870-972-2310.
Students must apply for federal student aid by completing the Free Application for Federal Student Aid (FAFSA) each year. The form is available on line at www.fafsa.ed.gov after January 1st. Students also must maintain a certain grade point average and complete a certain number of hours each year to continue receiving federal and state financial aid. If you have questions concerning these requirements please feel free to contact out office or go to our website to find the satisfactory academic progress policy.
The Office of Financial Aid and Scholarships congratulates those students who have received Arkansas State University Scholarships. Please remember that an institutional awarded scholarship also requires that the student maintain a certain grade point average and must complete a certain number of hours each year. If you have questions about your requirements to maintain your scholarship, please feel free to contact our office or go to the website to find additional information scholarship requirements.
Once again welcome to Arkansas State University. We are happy to have you here and look forward to serving you over the next four years.
http://testing.astate.edu
The ASU Testing Center is certified by Educational Testing Service (ETS), American College Testing (ACT), the Psychological Corporation, Pearson VUE and several private boards and societies to coordinate the administration and security of 15 different standardized testing programs. Through the Testing Center, students seeking admission to specialized undergraduate degree programs or post graduate programs can take the required exams on any national test date. One program gives students the opportunity to earn college credit-by-exam. The Testing Center also administers exams to individuals from the surrounding communities to certify proficiency in fields such as teaching and counseling.
The specific assessment tests administered by the ASU Testing Center are:
Credit-by-Exam - College Level Exam Program (CLEP)
Undergraduate Admission - ACT Assessment and Test of English as a Foreign Language (TOEFL)
Assessment - Compass Placement and Assessment and PRAXIS: Pre-Professional Skills Test (PPST)
Post-Graduate - Graduate Record Exam (GRE), Graduate Management Admission Test (GMAT), Law School Admission Test (LSAT), Miller Analogies Test (MAT), Pharmacy College Admission Test (PCAT)
Occupational Certification- National Counselor's Exam, PRAXIS: Learning and Teaching, and PRAXIS: NTE Specialty Area
http://www2.astate.edu/admissions/
The ASU Office of Undergraduate Admissions serves prospective undergraduate students by providing them with quality information and an efficient, student-centered Admissions process. Admission Counselors and Admission Processors are available to guide students, and their families, through the many questions about the Admissions process and required paperwork. Many current ASU students assist the Office of Admissions with recruitment programming such as preview days, campus tours, telemarketing, and many other events. If you have Admission questions, the office is located in the Reng Student Services Center #2099. You may also visit our website at http://admissions.astate.edu, or call 870-972-3024, 800-382-3030.
http://www2.astate.edu/healthcare/
The mission of Arkansas State's Student Health Center is to provide primary health care to students and as needed to employees in an unbiased and friendly environment that promotes student and community wellness. ASU's Student Health Center (SHC) is like a primary care doctor's office whereby students can be seen for minor illnesses, injuries, immunizations, and general physical exams as well as specific female and male exams, and chronic health conditions. There are two nationally certified Advanced Nurse Practitioners, and a Licensed Practical Nurse Health Educator. Athletic Training, Health Promotion, and Nursing students rotate through the clinic.
The SHC is located at 333B Stadium Blvd. adjacent to First Care and the Sports Medicine facilities. Our entrance faces the Football stadium parking lot. The SHC is open Monday through Friday, from 8 a.m. to 5 p.m. The SHC prefers for students to call to make an appointment with one of the Family Nurse Practitioners or Nurse Educator, however, walk-ins may be accepted between 8:00 am - 9:00 am and 1:00 pm - 2:00 pm daily . The clinicians usually take a lunch break from noon to 1:00 p.m. but the clinic remains open for calls and appointments.
Acute Illness/Injury or Emergency
If a student should become ill or injured during the hours the center is not open, he or she may go to the First Care Acute Care center that is adjacent to the SHC, or to one of the local emergency rooms at St. Bernard's Regional Medical Center or NEA Baptist Memorial Hospital. There are other Urgent Care Walk-In Clinics also available in the city limits of Jonesboro.
If an ambulance is needed from the residence halls, please contact a staff member in order to ensure proper and quick service. Arkansas State University does not assume responsibility for payment of emergency room fees, prescription, or outside test (x-rays, labs, etc).
Services and Fees
Please contact the Student Health Center for current pricing for the many services offered by the SHC.
Health Insurance
The university offers each student the opportunity to purchase an accident and hospitalization insurance policy as part of a group consisting of ASU students enrolled in other universities across the state. Membership in the group is voluntary. This insurance is provided by a reputable insurance company, and the university assumes no responsibility for collecting premiums or for paying claims. Unless a student has insurance coverage under a family policy, it is recommended that this policy be considered. Brochures may be obtained at the SHC or online under health insurance.
Mandatory Tuberculosis Testing
Effective 2007, ASU requires all international students undergo tuberculosis skin testing before. In order to comply with this policy, you must receive TB skin testing before you will be allowed to register for and attend classes at Arkansas State University.
International Students must be tested every fall semester in which they are enrolled. If you have received a TB skin test in the United States within the last year, please bring documentation with you when you arrive on campus. If you have ever been treated with medication for a positive TB skin test, please bring documentation. This information must be provided in English. The date and place the testing and treatment was completed must be included in the documentation.
It is important that you arrive at Arkansas State University on or prior to the date listed on your I-20 form so TB testing may be completed in a timely manner. Arriving late will cause a delay in your ability to register and begin classes. The Arkansas State University Health Center will provide testing for a charge of $10.00.
Also, bring all available documentation of immunizations you have received (BCG, Measles, Mumps, Rubella, Varicella, Yellow Fever, Tetanus, etc.) with you to ASU. This information must be provided in English.
Any ASU student, staff, or faculty who travels outside the United States on official ASU business will be required to do a TB skin test when he/she returns.
General Policies and Procedures
Admissions Procedures for Students with Criminal History
Introduction
Arkansas State University strives to provide a safe campus and learning environment. As a part of that effort, the university to inquire into an applicant's prior or pending criminal history including whether the applicant is required to register as a sex offender. When an applicant has been arrested for, charged with, or found responsible for a felony or is required to register as a sex offender, the university reserves the right to place that student's application on hold, pending further review by the Criminal History Committee. This committee is charged with reviewing applications for undergraduate admission, graduate school admission, readmission, and campus residential housing.
Until the review committee approves the applicant, the university shall not act on the application. The Criminal History Committee only determines whether the student's past behavior should render him/her ineligible for admission consideration. The Undergraduate Admissions Office and Graduate School are responsible for evaluation of the applicant's academic and other qualifications. Likewise, the Registrar's Office is responsible for applicant's eligibility for readmission.
Criminal History Committee Structure
The Vice Chancellor for Student Affairs (or his/her designee) shall chair the committee and serve as a non-voting member. Other representatives, including legal counsel, may be added at the chair's discretion in order to make an appropriate decision. Directors of the following offices shall appoint standing members as representatives to this committee who shall serve two year staggered terms:
A. Undergraduate/Graduate Admissions as appropriate (non-voting member)
B. Residence Life
C. Counseling and Career Planning Center
D. University Police
E. Student Conduct
No member shall serve more than two consecutive terms without rotating off the committee for a minimum of one year as staffing allows.
Procedures
1. If the felony and/or sex offender question on the application form is checked yes, the applicant will be sent a letter detailing the additional information needed for the application process.
2. All Applicants that check yes will be required to submit the following:
a. Criminal History Form (found online at website)
b. Police Report of Incident(s)
c. Court Paperwork from Court decision(s)
d. Affidavits for Arrest if possible
e. Letter explaining the incident and why the applicant would like to attend Arkansas State University
f. Reference letters (optional)
g. Criminal History Check from Arkansas and the state(s) in which the felonies occurred. (Fees may be required to complete this check). The Arkansas State Check can be completed by contacting:
Arkansas State Police Identification Bureau
#1 State Police Plaza Dr.
Little Rock, AR 72209
(501) 618-8500
3. Once all the additional information is received by the Office of Student Conduct, the Criminal History Committee will meet to review the information provided. Only complete applications will be reviewed.
4. The Criminal History Committee will determine if the applicant is eligible for application to ASU. The committee may also recommend the applicant be admitted with or without special conditions related to major selection, course scheduling, involvement in campus activities and/or campus housing.
5. The decision of the review committee is final. Applicants and appropriate departments will be notified in writing of the decision.
6. Applicants may not reapply for admission in the same academic year that they were denied by the Criminal History Committee unless there has been a change in their information.
Campus Signs, Posters and Promotional Material Policy
1. All notices and printed materials must carry the name of the organization responsible for distribution. Organizations are responsible for notices or printed materials bearing the names of individuals identified thereon as officers or members of the organization.
2. Bulletin boards shall be available in academic buildings on campus and may be used for posting publicity materials approved by the department or college responsible for maintaining the bulletin board. Written publicity and messages should not remain up later than 24 hours after the event.
3. To avoid stains on buildings and difficulty of removal, chalk should not be used for marking on building surfaces.
4. Posters and signs should not be taped on glass or affixed to wall surfaces not specifically designated as bulletin boards. Such practices may result in unsightly tape marks, peeled paint or irreparable holes in building surfaces.
5. Outdoor posters and signs should be prepared with waterproof materials to avoid illegibility, paint stains and other problems in the event of rain.
6. Temporary free-standing publicity and directional signs may be used, provided they are displayed not more than one week in advance of the event being promoted. Flashing signs and similar commercial-type signs and marquees are not to be used on campus.
7. Groups desiring to place flyers on automobile windshields or distribute handbills may do so by obtaining advance approval from the Physical Plant and paying a $25 litter fee. (No commercial solicitation will be permitted.)
8. The right to distribute notices and printed material shall not extend to libelous, obscene or personally defamatory statements. Neither shall this right extend to materials encouraging and promoting violations of the public place or the regulations of the university.
Cash Transactions by Students Policy
Students are advised that no cash transaction should occur between a student and any university employee-faculty or staff-without an official numbered receipt. There is no instance where a student should make a payment to a faculty or staff member for any kind of course materials. All required materials, including textbooks, outlines, study guides, etc. , are to be available in the university bookstore. If a student is approached by a university employee to make cash payments without an official receipt, the student should notify the treasurer in the Office of Finance immediately.
Computer and Network Use Policy
Arkansas State University (ASU) makes every reasonable effort to protect the rights of the users of its computing facilities while balancing those rights against the needs of the entire user community. Computing and networking resources are provided to support the academic instruction, research and service components of this campus. These resources are for the sole use of ASU students, faculty and staff and other authorized users to accomplish the mission of the university. In accordance with the university mission and the Code of Conduct, it is assumed that expectations established for behavior will also be applied to the world of cyberspace. Therefore, ASU extends the integrity of community expectations and behavior by adopting the Ten Principles of Civility in Cyberspace as outlined below:
Promote Human Dignity
The Internet is a human institution, designed to enhance the growth and development of human beings. Every person using the Internet should be treated in ways that respect and promote human dignity.
Uphold the Right to Privacy
Privacy is a component of human dignity. In addition to adhering to pertinent laws and rules, people using the Internet have an ethical responsibility to respect the reasonable privacy expectations of others.
Foster Understanding and Empathy
Human beings have shortcomings and make mistakes. They are accountable for the harm they do, but should be treated with understanding and empathy.
Know the Limitations of the Medium
Communication on the Internet is not designed to replicate or replace the full richness and complexity of human interaction. Some direct and subtle attributes of communication are lost in the electronic medium. Anger, hostility or sarcasm should not be readily assumed or inferred. If such characteristics are evident, they are usually best defused by reason, suasion and compassion.
Protect Freedom of Expression
The lawful expression of an idea should not be disrupted or censored. Those who disagree have a better option, enhanced by the power of the Internet itself: The dissemination of a better idea.
Respect the Work of Others
The lawful work of others should not be disrupted, altered, damaged, destroyed, or misappropriated. Nor should the work of others be used without proper attribution. Those who share information on the Internet should state how it might be distributed by others. If there is a doubt, users should ask.
Preserve and Protect Network Resources
The Internet is supported by values and virtues that promote individual freedom and responsibility, including self-restraint in the interest of others. The resources of the Internet must be protected, enhanced and shared.
Welcome Newcomers
The Internet is a forum for democracy. New members should be welcomed and guided by example.
Discuss and Define Community Standards
The Internet is a large community composed of many smaller communities. Each community on the Internet has a responsibility to discuss, define and disseminate reasonable standards and protocols for its members. Members of Internet communities have a responsibility to learn, follow and help improve pertinent community standards and protocols.
Help Mold the Future
The Internet is uniquely suited to educate, delight, inform, and persuade. Whether the Internet grows in an atmosphere of freedom and responsibility or is stifled by regulation and acrimony depends upon the integrity, honesty, diligence and kindness of those who use it.
Rights and Responsibilities
Arkansas State University expects that users of campus computing and network facilities will respect the rights of other users as well as the integrity of the systems and related physical resources. Since electronic information is volatile and easily reproduced, users must exercise care in acknowledging and respecting the work of others through strict adherence to software licensing agreements and copyright laws. Because Arkansas State University is a state agency, all information stored in computers owned or operated by ASU is presumed to be a public record and subject to disclosure under the Arkansas Freedom of Information Act unless exempt under the law.
Users do not own accounts on university computers, but are granted the privilege of exclusive use. While users are entitled to privacy regarding information contained on these accounts, the Electronic Communications Privacy Act authorizes system administrators and other university employees to access user files. By utilizing ASU computing and network resources, you give consent to accessing and monitoring by system administrators and other university employees of any electronic communications, including stored communications, in order to enforce this policy or to protect the integrity of computer systems or the rights or property of the university. System administrators may examine or make copies of files that are suspected of misuse or that have been corrupted or damaged.
User files may be subject to search by law enforcement agencies under court order if such files contain information that may be used as evidence in a court of law. In addition, student files on University computer facilities are considered "education records" under the Family Educational Rights and Privacy Act of 1974 (Title 20 U.S.C. section 1232(g)).
All computer and network usage and this policy is subject to the Arkansas State University Appropriate Use of Technology Resources Policy, as approved by the Board of Trustees. This policy can be found at the following link: http://its.astate.edu/about/Appropriate%20Use%20Policy-Final.pdf
Enforcement
Minor infractions of this policy, when accidental, such as consuming excessive resources or overloading computer systems, are generally resolved informally by the person administering the accounts or network. This may be done through electronic mail or in-person discussion and education. Repeated minor infractions or misconduct that are more serious may result in the temporary or permanent loss of computer access privileges or the modification of those privileges. More serious violations include, but are not limited to unauthorized use of computer resources, attempts to steal passwords or data, unauthorized use or copying of licensed software, repeated harassment or threatening behavior. In addition, offenders may be referred to their sponsoring advisor, department, employer or other appropriate university office for further action. If the individual is a student, the matter may be referred to the Office of Student Conduct for disciplinary action. Any offense that violates local, state or federal laws may result in the immediate loss of all university computing privileges and will be referred to appropriate university offices and/or other law enforcement authorities.
Standards
Conduct that violates this policy includes, but is not limited to, the activities in the following list:
- Unauthorized use of a computer account.
- Using the campus network to gain unauthorized access to any computer systems.
- Connecting unauthorized equipment to the campus network.
- Unauthorized attempts to circumvent data protection schemes or uncover security loopholes. This includes creating and/or running programs that are designed to identify security loopholes and/or decrypt intentionally secure data.
- Knowingly or carelessly performing an act that will interfere with the normal operation of computers, terminals, peripherals or networks.
- Knowingly or carelessly running or installing on any computer system or network, or giving to another user a program intended to damage or to place excessive load on a computer system or network. This includes, but is not limited to, programs known as computer viruses, Trojan Horses and worms.
- Deliberately wasting/overloading computer resources, such as printing too many copies of a document.
- Violating terms of applicable software licensing agreements or copyright laws.
- Violating copyright laws and their fair use provisions through inappropriate reproduction or dissemination of copyrighted text, images, etc.
- Forging the identity of a user or machine in an electronic communication.
- Transmitting or reproducing materials that are slanderous or defamatory in nature or that otherwise violate existing laws or university regulations. Initiating or propagating electronic chain letters. Inappropriate mass mailing. This includes multiple mailings to newsgroups, mailing lists or individuals, e.g. "spamming," "flooding," or "bombing."
- Displaying obscene, lewd or sexually harassing images or text in a public computer facility or location that can be in view of others.
- Using university resources for commercial activity such as creating products or services for sale.
- Using electronic mail to harass or threaten others. This includes sending repeated, unwanted e-mail to another user.
- Attempting to monitor or tamper with another user's electronic communications, or reading, copying, changing or deleting another user's files or software without the explicit agreement of the owner.
Arkansas State University highly regards the first amendment guarantees of freedom of speech, freedom of expression, and the right to assemble peaceably. Because the mission of Arkansas State University is education, the campus of Arkansas State University is not a public forum open for assembly and expression of free speech as are the public streets, sidewalks, and parks. Arkansas State University remains firmly committed to affording each member of the university community the opportunity to engage in peaceful and orderly protests and demonstrations in areas designated as free expression areas.
However, these activities must not disrupt the operation of the university. Additionally, such opportunities must be provided on an equal basis and adhere to the basic principle that the university will remain neutral as to the content of any public demonstration. In order to achieve this objective, while at the same time insuring that the institution fulfills its educational mission, the university has the responsibility to regulate the time, place, and manner of expression. Through such regulation, equal opportunity for all persons can be assured, order within the university community can be preserved, university property can be protected and a secure environment for individuals to exercise freedom of expression can be provided.
- Speeches and Demonstrations. There are several areas designated as a Free Expression Area for speeches and demonstrations at Arkansas State University. These areas will generally be available for this purpose between 8:00 a.m. and 9:00 p.m. Monday through Friday. Use of this area for speaking, demonstrating and other forms of expression will be scheduled through the Associate Dean/Director of Student Center in order to accommodate all interested users. Should any individual or group desire the use of other areas of the campus and other times for speeches and demonstrations, a request must be made to the Vice Chancellor for Student Affairs (or designee) at least 72 hours in advance of the event. Such plans will be considered in accordance with the principle of content neutrality
- Lawn near the arch located between Wilson Hall and Computer Science and Math building.
- Amphitheatre located near the Lab Sciences Building, Education Communication Building, Library and Computer Science and Math Building.
- Lawn located on the east end of the Student Union plaza.
- The Convocation Center, Fowler Center, and Athletic Complex provide several free expression areas. They are as follows:
- The lawn at University Loop and Entrance to The Convocation Center
- The lawn at the east side of Olympic Drive near Kell Field
- The lawn at the east side of Olympic Drive At U Street Intersection
- The lawn at the west side of Intersection of A Street and Johnson Ave.
- Distribution of Written Material. Non-commercial pamphlets, handbills, circulars, newspapers, magazines and other written materials may be distributed on a person-to-person basis in the following designated areas:
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- Between Chickasaw Building and Nursing Building - east of Caraway Road.
- Between Post Office and Fine Arts Building - east of Caraway Road.
- Outside front entrance of Lab Science East - west of Caraway Road.
- Plaza between Dean B. Ellis Library and Education Building
- Campus Mall between Ellis Library and Administration Building -near emergency phone.
- North of Business Building
- East of Physical Education Building - west of University Loop West
- Freedom of Expression Areas (if not occupied)
- East Side of Student Union Plaza main entrance at the circle
No stand, table or booth shall be used in distribution areas except at the Free Expression Area and only with permission from the Dean of Student Development in the Student Union Office. The university maintains a position of neutrality as to the content of any written material distributed on the campus under this policy.
The distribution of commercial materials and publications is covered by the Campus Solicitation Policy and is prohibited.
- Marches. Marches may take place on streets and sidewalks of the campus. In order to insure the safety of all individuals, the Vice Chancellor for Student Affairs (or designee) must approve plans for an event of this nature at least 72 hours in advance.
- Provisions. In order that persons exercising their freedom of expression not interfere with the operation of the University or the rights of others, the following stipulations shall apply, without exception, to any form of expression and will be used to evaluate any plan requiring approval. Reasonable limitations may be placed on the time, place and manner of speeches, demonstrations, distribution of written material, and marches in order to serve the interests of health and safety, prevent disruption of the process, and protect against invading the rights of others.
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- Events that may obstruct vehicular, pedestrian or other traffic on streets or sidewalks in the Free Expression Area must be approved at least 72 hours in advance by the Dean of Student Development.
- Use of sound amplification on campus is regulated and must be approved at least 72 hours in advance by the Dean of Student Development.
- There must be no obstruction of entrances or exits to buildings.
- There must be no interference with educational activities inside or outside of buildings.
- There must be no impediment to normal pedestrian or vehicular traffic or other disruptions of university activities.
- There must be no interference with scheduled university ceremonies, events or activities.
- Damage or destruction of property owned or operated by the university, or damage to property belonging to students, faculty, staff or guests of the university is prohibited. Persons or organizations causing such damage may be held financially responsible.
- Persons or organizations responsible for a demonstration or other Freedom of Expression event must remove all resulting structures, signs and litter from the area at the end of the event. If this is not accomplished, persons or organizations responsible for the event may be held financially responsible.
There must be compliance with all applicable state and federal laws and university policies, rules and regulations.
Fundraising (Solicitation) Policy
The following provisions and regulations shall apply to faculty, staff, students, student organizations, and visitor All faculty, staff and recognized student organizations may be permitted to hold fund-raising events on campus under the following conditions:
- Faculty, staff and recognized student organizations may hold fund-raising activities (solicitations) that are reasonable and appropriate given the organization's purpose. The activities are not to occur more than three times per semester per requesting organization for a period not to exceed three days per event. Fund-raising activities (solicitations) shall be defined as requesting donations, without products or services being rendered, or activities that raise funds through the sale of merchandise or services for the benefit of the recognized organization, for the educational purposes of Arkansas State University or for a selected philanthropic project of the organization. Fund-raising activities may include university-sanctioned philanthropic projects such as United Way.
- The president (or designee) of a student organization will submit an activity request form for each fund-raising event to the Leadership Center at least one week prior to the requested date(s) of the fund-raising.
- The Leadership Center will review the request for eligibility (recognized student organization; number of previous events held during the academic year) and appropriateness (for benefit of the student organization rather than the benefit of an outside vendor; consistency with purpose of the organization). An off-campus organization or business may not conduct the fund-raising activity and then provide the recognized ASU organization a certain percentage of sales, income, etc.
- The president (or designee) of the student organization will contact the appropriate dean or director of the site(s) at which the event is to be held to obtain site approval. Faculty and staff organizations will also be responsible for obtaining site approval from the appropriate dean or director of the site. Campus organizations who conduct fund-raising activities are encouraged to use the Student Union/ Reng Center facility, or entrance lobbies to campus buildings.
- Individual groups or organizations using a university facility are responsible for setup, take down and cleaning up the area used. Promotional materials, posters, signs, etc., should be in compliance with the established policies stated in either the Student Handbook or the Operating Policies and Procedures Manual.
Arkansas State University prohibits hazing by any group or individual affiliated with the University. ASU defines hazing as "any mental or physical requirement, request or obligation placed upon any person that could intentionally or unintentionally cause discomfort, pain, fright, disgrace, injury or which is personally degrading for the purpose of initiation into, admission into, affiliation with, or as a condition of continued membership in, a group or organization. A person's expressed or implied consent to hazing does not negate the standards above."
When ASU's Hazing policy is allegedly violated, the university will investigate all participants through the conduct process. A victim complaint is not necessary to initiate an investigation, as the university recognizes the difficulty in coming forward in such cases. The university takes all allegations of hazing seriously and will address all allegations of hazing to the best of its ability.
International Programs Information
ASU's Office of International Programs (OIP) is an energetic and engaging department, committed to aiding the cultural growth of international students and to providing them with an environment in which they "feel at home".
The OIP provides five main services:
- International admissions and recruitment
- Immigration advising for faculty and students
- International student and faculty services
- Study abroad
- English training through The International Center for English
The OIP provides information, programs and services for international students including new student orientation, personal counseling and immigration advising. The office also works to facilitate interaction between domestic and international students through workshops, social programs, trips and cultural excursions. The OIP collaborates with the International Student Association, Multi-cultural Affairs and other groups to promote cross-cultural activities and programs. For more information about International Programs visit: http://astate.edu/international
Study Abroad
Study abroad at ASU is available to students in all degree programs. The OIP offers full-service study abroad advising for students wishing to acquire international academic and cultural experiences. Offerings include international student exchange programs, faculty-sponsored summer study, and programs through outside providers. The OIP also assists students in financing study abroad by helping with scholarship applications and by coordinating with the office of Financial Aid. Learn more at: http://astate.edu/international.
Mandatory Administrative Leave Policy
1. The Vice Chancellor for Student Affairs may invoke the Mandatory Administrative Leave Policy if a student engages in or exhibits behavior that:
a. Poses a direct threat to the health, safety, or welfare of themselves or students, staff, faculty or other members of the university community and/or university property; or
b. Interferes with the rights of students, staff, faculty, or other members of the university community, including disruption of the normal or sponsored academic and extra-curricular activities of the university.
2. Proceedings for Mandatory Administrative Leave are initiated by providing written information to the Vice Chancellor for Student Affairs that a student has engaged in or exhibited the above described prohibited behavior.
3. Upon receipt of written information that a student has engaged in or exhibited the above described prohibited behavior, the Vice Chancellor for Student Affairs may immediately place the student on Mandatory Administrative Leave. If Mandatory Administrative Leave is invoked, the Vice Chancellor for Student Affairs shall mail to the student no later than the next business day: copies of the written charges provided to the Vice Chancellor for Student Affairs and notice that the student has been placed on leave.
4. The Vice Chancellor for Student Affairs shall conduct a review within five business days after leave is invoked. The review shall include conferences with both the charging party and the student. The student shall have the right to present statements, witnesses and/or evidence that refute the charges presented to the Vice Chancellor for Student Affairs or demonstrates that no basis for a Mandatory Administrative Leave exists. The student may be accompanied to the conference by an adviser such as a friend, relative, faculty member, or medical/mental health provider.
5. If a student placed on Mandatory Administrative Leave wishes to re-enroll at the university, they will be required to present written evidence they will not exhibit the behavior that resulted in Mandatory Administrative Leave, including a recommendation from a medical or mental health professional as to whether the student should be able to function at the university without exhibiting the behavior that resulted in the Mandatory Administrative Leave. The Vice Chancellor for Student Affairs may require an evaluation by the director of the Counseling and Psychological Services Center; director of the Student Health Center, certified alcohol and drug counselor; or other mental health professional prior to considering a student's request to be readmitted to the university following Mandatory Administrative Leave. After review of all information obtained at the time a student previously on Mandatory Administrative Leave requests readmission, the Vice Chancellor for Student Affairs will either continue the Mandatory Administrative Leave or may readmit the student with or without qualification.
6. Proceedings under the Mandatory Administrative Leave Policy do not preclude additional proceedings pursuant to the student Code of Conduct.
Non Discrimination Responsibilities of ASU
Arkansas State University is committed to offering all current students, students desiring admission to the university, and other interested parties the rights and protections afforded them by Federal and State laws regarding discrimination of any type.
ASU ensures that the following laws and regulations will be carried out as they pertain to those constituencies. (A brief description of each of the following laws appears below.)
- Section 504 of the Rehabilitation Act of 1973 (Section 504, 29 U.S.C. ~794, amended 1992 and its implementing regulation at 34 C.F.R. Part 104 (2006)
- Title II of the Americans with Disabilities Act of 1990 (Title II), 42 U.S.C. ~12132, and its implementing regulation at 28 C.F.R. Part 35 (2006)
All students who need further explanation or who believe they have been discriminated against under these laws should contact
Dr. Jenifer Rice-Mason Student Union Building, Room 2181 870-972-3964
ADA and Section 504 Coordinator P.O. Box 360 870-972-3351
Director of ASU Disability Services State University, AR 72467
In addition to Section 504 and Title II, ASU ensures that the following laws and regulations will be carried out as they pertain to those constituencies. (A brief description of each of the following laws appears below.)
- Title IX of the Education Amendments of 1972 (Title IX)
- Age Discrimination Act of 1975 (Age Act)
All students who need further explanation or who believe they have been discriminated against under these laws should contact:
Mrs. Pat Looney
Affirmative Action Program Coordinator
Administration Building, Room 117
2105 East Aggie Rd.
870-972-3658 telephone
870-972-3040 fax
Arkansas State University
P.O. Box 1500
State University AR 72467
Explanation of Laws and Regulations
Section 504 of the Rehabilitation Act of 1973
Section 504 of the Rehabilitation Act of 1973 is a national law that protects qualified individuals from discrimination based on their disability. It forbids organizations and employers from excluding or denying individuals with disabilities an equal opportunity to receive program benefits and services.
Section 504 protects qualified individuals with disabilities who are defined as persons with a physical or mental impairment which substantially limits one or more major life activities.
Major life activities include caring for one's self, walking seeing, hearing, speaking, breathing, working, performing manual tasks, and learning. Some examples of impairments which may substantially limit major life activities, even with the help of medication or aids/devices are AIDS, alcoholism, blindness or visual impairment, cancer, deafness or hearing impairment, diabetes, drug addiction, heart disease and mental illness. Persons who have a history of, or who are regarded as having a physical or mental impairment that substantially limits one or more major life activities, are also covered.
In addition to meeting the above definition, for purposes of receiving services, education or training, qualified individuals with disabilities are persons who meet normal and essential eligibility requirements.
Title II of the Americans with Disabilities Act of 1990
Title II of the ADA prohibits discrimination against qualified individuals with disabilities on the basis of disability in all programs, activities, and services of public entities. Public entities include state and local governments and their departments and agencies. Therefore, Arkansas State University is a public entity and will comply with Title II.
Specific Requirements
Public entities may not:
- Refuse to allow a person with a disability to participate in, or benefit from, their services, programs or activities because the person has a disability
- Apply eligibility criteria for participation in programs, activities and services that screen out or tend to screen out individuals with disabilities, unless they can establish that such criteria are necessary for the provision of services, programs or activities
- Provide services or benefits to individuals with disabilities through programs that are separate or different, unless the separate programs are necessary to ensure that the benefits and services are equally effective.
Public entities must:
- Provide services, programs and activities in the most integrated setting appropriate to the needs of qualified individuals with disabilities
- Make reasonable modifications in their policies, practices and procedures to avoid discrimination on the basis of disability, unless they can demonstrate that a modification would fundamentally alter the nature of their service, program or activity
- Ensure that individuals with disabilities are not excluded from services, programs and activities because buildings are inaccessible
- Provide auxiliary aids to individuals with disabilities, at no additional cost, where necessary to ensure effective communication with individuals with hearing, vision, or speech impairments. (Auxiliary aids include such services or devices as qualified interpreters, assistive listening headsets, television captioning and decoders, telecommunications devices for the deaf [TDDs], videotext displays, readers, taped texts, brailed materials, and large print materials.)
Title IX of the Education Amendments of 1972
In June 1972, President Richard M. Nixon signed Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq., into law. Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. The principle objective of Title IX is to avoid the use of federal money to support sexually discriminatory practices in education programs such as sexual harassment and employment discrimination, and to provide individual citizens effective protection against those practices.
Title IX applies, with a few specific exceptions, to all aspects of federally funded education programs or activities. In addition to traditional educational institutions such as colleges, universities, and elementary and secondary schools, Title IX also applies to any education or training program operated by a recipient of federal financial assistance. Many of these education program providers/recipients became subject to Title IX regulations when the Title IX final common rule was published on August 30, 2000
Title IX was the first comprehensive federal law to prohibit sex discrimination against students and employees of educational institutions.
Title IX benefits both males and females, and is at the heart of efforts to create gender equitable schools. The law requires educational institutions to maintain policies, practices and programs that do not discriminate against anyone based on sex. Under this law, males and females are expected to receive fair and equal treatment in all arenas of public schooling: recruitment, admissions, educational programs and activities, course offerings and access, counseling, financial aid, employment assistance, facilities and housing, health and insurance benefits, marital and parental status, scholarships, sexual harassment, and athletics.
In June 1972, President Richard M. Nixon signed Title IX of the Education Amendments of 1972, 20 U.S.C. §1681 et seq., into law. Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. The principle objective of Title IX is to avoid the use of federal money to support sexually discriminatory practices in education programs such as sexual harassment and employment discrimination, and to provide individual citizens effective protection against those practices. Title IX applies, with a few specific exceptions, to all aspects of federally funded education programs or activities. In addition to traditional educational institutions such as colleges, universities, and elementary and secondary schools, Title IX also applies to any education or training program operated by a recipient of federal financial assistance. Many of these education program providers/recipients became subject to Title IX regulations when the Title IX final common rule was published on August 30, 2000.
Age Discrimination Act of 1975
The Age Discrimination Act of 1975 prohibits discrimination based on age in programs or activities that receive federal financial assistance. The U.S. Department of Education gives financial assistance to colleges and universities like ASU. The Age Discrimination regulation is enforced by the Office for Civil Rights and is in the Code of Federal Regulations at 34 CFR Part 110.
The Act also permits federally assisted programs and activities, and recipients of Federal funds, to continue to use certain age distinctions and factors other than age which meet the requirements of the Act and these regulations.
"[N]o person in the United States shall, on the basis of age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any program or activity receiving Federal financial assistance."
Procedures for Presenting Matters to the Board of Trustees
It is the purpose of the Board of Trustees of Arkansas State University to represent the people of Arkansas in formulating those operational policies that will implement the mission of this university as it strives to fulfill the educational needs of its public. All actions of this Board shall be executed within the constitutional prescriptions of the Constitution of the State of Arkansas. It is the intent and desire of the Board of Trustees to consider those matters pertinent to the welfare of the university and to receive full information in its decision-making process.
Anyone desiring to bring a matter before the Board of Trustees may get a copy of the procedure from the Office of the President.
Student Records and Privacy Policy (FERPA)
The Family Educational Rights and Privacy Act of 1974 (FERPA), dealing with the protection of the right of privacy of students, governs access to and release of student education records.
No one outside Arkansas State University shall have access to a student's education records without the written consent of the student, except as authorized by federal law. Parents of dependent students may establish eligibility for access to records by presenting proof that section 152 of the Internal Revenue Code of 1954 has been satisfied. Within the institution only those members, individually or collectively, acting in the student's educational interest are allowed access to the student's education records.
At its discretion the university may disclose directory information to include: the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. Students may withhold directory information by notifying the Office of the Registrar in writing during the registration period. Requests for nondisclosure are effective until the student notifies the registrar that the request is to be voided. Voiding the original nondisclosure request may be accomplished by written request directly to the registrar.
A student who believes that his or her records contain information that is inaccurate or otherwise in violation of privacy or other rights may discuss the concerns informally with the registrar. If the registrar agrees, the records will be amended. If not, the student will be notified within a reasonable period of time of the right to a formal hearing. If the decision of the hearing panel is unsatisfactory to the student, the student may place with the education records statements commenting on the information in the records.
Arkansas State University is committed to creating and maintaining a university community that is free from all forms of sexual harassment.
ASU shall not tolerate harassment in relation to the evaluation of employee or student performance, nor shall the university tolerate such behavior on the context of collegial and/or co-worker interaction. Such conduct is an abuse of authority and position. ASU maintains as its official policy that sexual harassment of either employees or students will not be tolerated. The university shall act promptly to investigate all allegations of sexual harassment and to effect appropriate remedy when an allegation is determined to be valid.
Sexual harassment is defined as unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature when:
1. Submission to, or toleration of such conduct on or off campus is made a term or condition of instruction, employment or participation in other university activities.
2. Submission to, or rejection of such conduct by an individual is used as a basis for evaluation in making employment or academic decisions affecting the individual; or
3. Such conduct has the purpose or effect of unreasonably interfering with an individual's academic or employment performance or creating an intimidating, hostile or offensive university environment.
Supervisors and faculty members must recognize that their positions necessarily embody unequal power relationships with their subordinates and students, respectively. Because of the inherent power difference in these relationships, the potential exists for the less powerful to perceive a coercive element in suggestions relative to activities outside those appropriate to the professional relationship. It is the responsibility of supervisors and faculty members to behave in such a manner that their words or actions cannot reasonably be perceived as coercive.
All members of the university community are urged to report incidents of sexual harassment to the Department of Human Resources.
So that charges of sexual harassment can be dealt with promptly and fairly, and to protect the rights and dignity of individuals in the campus community, the following grievance procedures (informal and formal) for sexual harassment complaints have been established.
Complaint Resolution Process
The following describes, in detail, the complaint resolution process afforded to students at Arkansas State University.
Further explanation about the process includes
- the right to be accompanied by a representative of his/her choice during any testimony
- the opportunity to present witnesses and other evidence
- the timeframes and deadlines that will be used during the investigation and resolution of the complaint
- the appeal process
Retaliatory Action Prohibited
Retaliation against a person who files a charge of discrimination, participates in an investigation, or opposes an unlawful employment practice is prohibited by the above laws and Arkansas State University.
I. GRIEVANCE PROCEDURES
A. Informal Mediation
Prior to the filing of a formal written grievance, the complainant shall meet with the Director of the Department of Human Resources to seek resolution of the problem through informal mediation. The complainant must file the informal complaint within 30 calendar days of the alleged incident(s).
1. Department of Human Resources
On the request of the person alleging that (s)he is the victim of, or aware of, an occurrence of sexual harassment, the Human Resources director will meet with the persons(s) involved and attempt to reach an informal resolution. If such resolution is reached, a memorandum to that effect may be signed by all parties. In no case will the office institute an investigation without the permission of the persons alleging sexual harassment.
B. Formal Complaint of Sexual Harassment
1. Department of Human Resources Conciliation
If resolution of the informal complaint cannot be reached through mediation, the complainant may file a formal grievance with the Department of Human Resources. The formal grievance shall be in writing and must be filed within 60 calendar days of the alleged incident(s). The Director of Human Resources will meet with Administration and may gather information and data in furtherance of efforts to resolve the matter. If such resolution is reached, it shall be reduced to writing and signed by all parties.
In the event that the Director of Human Resources determines, in writing, following informal discussions and data gathering, that insufficient credible evidence exists to support a claim of sexual harassment, the complainant shall be precluded from filing a formal complaint hereunder unless that decision is appealed and reversed in accordance with the following procedure.
The complainant shall be permitted to appeal such a decision, in writing to the appropriate University hearing committee. The committee shall have the authority to permit the filing of a formal complaint. The appeal shall contain a detailed statement of reasons the complaint should be allowed to be filed. The committee shall render its decision of this written appeal within 15 calendar days.
2. Grievance Committee Hearing Procedures
a. If the grievance cannot be conciliated and the complainant wishes to pursue the matter, the complainant shall file a formal written complaint with the committee, through the Department of Human Resources, within 10 calendar days of the unsuccessful conciliation setting forth in detail the grounds upon which the sexual harassment is alleged. The written complaint shall include the resolution/remedy sought, the name of the complainant's advisor (if applicable), the names of witnesses who will be called to testify and any other information pertinent to the complaint. Upon receipt of the complaint, the Director of Human Resources will forward a copy of the complaint to the respondent.
b. The committee shall, in confidence, hear testimony for the complainant, the respondent and any other individuals either party or the committee determines necessary to reach a decision on the validity of the accusations of sexual harassment.
c. No testimony will be received in the absence of the complainant or the respondent unless either willfully absents herself/himself from the proceedings. Each party has the right to cross-examine anyone giving testimony in the proceedings. Members of the committee may also question persons giving testimony.
d. The hearing will be recorded and upon conclusion of a hearing, the committee shall submit written findings of fact (including a decision on the validity of the accusation) to the Chancellor, with a copy to both parties. The committee's findings shall be accompanied by a recommendation for appropriate resolution of the matter.
e. Resolution of a complaint against an employee may include one or more of the following actions when there has been a finding of sexual harassment.
- A letter of warning to the offender with a copy placed in the offender's personnel file;
- A letter of reprimand to the offender with a copy in the offender's personnel file;
- Such disciplinary action as appropriate for employee's violation of university policy, taking into consideration the recommendation of the committee;
- Initiation of termination procedures (only in cases of extreme abuse of policy);
- Initiation of procedures intended to restore or rectify a loss suffered by the complainant in connection with the incident(s) of sexual harassment.
f. Upon conclusion of a hearing where the alleged harasser is a student, the committee shall submit written findings of fact, including a decision on the validity of the accusation to the Chancellor, with a copy to both parties. The committee's findings shall be accompanied by a recommendation for appropriate resolution of the matter.
g. Resolution of a complaint against a student may include one or more of the following actions when there has been a finding of sexual harassment.
1. Educative Sanctions
2. Housing Penalties
3. Reprimand
4. Restrictions
5. Restitution
6. Probation
7. Suspension
8. Expulsion
II. SEXUAL HARASSMENT GRIEVANCE COMMITTEE
Each college shall establish a College Grievance Committee, consisting of five members representing all tenured and non-tenured faculty in the various departments in the college. This committee is a standing elected by the full and part-time faculty in the college. Members serve a two-year term with a portion being replaced annually. The committee elects a chairman each year.
The committee will emphasize discretion and the need for confidentiality in dealing with complaints that are brought for its consideration.
The director of Human Resources will serve in an advisory capacity to the committee and will be responsible for providing technical advice on federal and state laws, university regulations and policies relating to sexual harassment, and procedural requirements for conducting a hearing.
III. SEXUAL HARASSMENT GRIEVANCE COMMITTEE II
For those employees outside of the academic college, the Chancellor shall appoint a non-academic Grievance Committee consisting of five members representing administrative, professional, clerical and service/maintenance staff. The committee will be a standing body. Members serve a two-year term with a portion of the members being replaced annually. The committee elects a chairman each year.
See II, B.
See II, C.
IV. RECORDS
No written records will be kept of informal discussions with complainant if no further investigation takes place.
If the Director of Human Resources undertakes of a signed complaint, a written report of the complaint and resolution, as well as other pertinent information and data, sealed and identified by case numbers, will be filed in the Office of Human Resources for a period of three years.
In the event that informal resolution of the complaint cannot be achieved, and the complainant(s) wish to pursue the matter, any records relating to the investigation will be forwarded to the College Grievance Committee upon their request. Records of the hearings, recommendation of the Committee, and final resolution of the complaint identified by case number will be retained by the Department of Human Resources for five years.
In the event of a major crime incident or other emergency situation occurring on the Arkansas State University-Jonesboro campus or the surrounding area that will endanger or affect the campus community, the Chief of University Police, or his/her designees, will evaluate the circumstances and determine the need and manner for alerting the campus community.
The mode of notification will vary depending on the particular circumstances of the crime or other emergency. One or more of the following communication tools will be used to notify students, faculty and staff:
• Text message through the emergency alert system
•Messages on Telephones through the Cisco Phone System
• Alerts on the ASU Website
• Signage placed in and around buildings
• Emails to ASU email addresses
•Messages via the Computer Network
•Announcement via Emergency Alert Systems in Buildings where available
• Media alerts
If a problem appears to be confined to a building or group of buildings, notification will generally occur through posting flyers in the affected area. If the buildings identified in this case are residential, Residence Life Staff may notify their students through hall meetings or word of mouth in addition to the postings.
Arkansas State University's mission is to promote academic freedom and discussion. However, those who are disruptive to university operations, hinder or impede the educational process for students, faculty and staff, may be prohibited from coming on campus or attending university functions. Violations of any university policy could result in arrest and criminal prosecution.
Student involvement is vital to the governance structure at Arkansas State University. University committees provide many opportunities for individuals to serve the academic community in leadership roles by serving as a voice for all students. Eligibility for membership-only full-time students who are not on academic or disciplinary probation may hold positions on university committees. Also, membership will consist of students who have attained a 2.00 or higher grade point average (semester and cumulative) and/or have no current or pending conflict with assigned committee.
For a complete list of Shared Governance Committees and specific committee eligibility requirements, visit the Shared Governance website at http://www2.astate.edu/a/organizations/gsc/commit/shared-governance-.dot.
Arkansas State University publishes this handbook annually, but the policies and procedures may be subject to change during the academic year. For additional information regarding any policies or procedures included in this handbook, contact the Office of Student Conduct (870-972-2834) or consult the online version available at http://studentconduct.astate.edu/studenthandbook.html.
The Student Handbook is reviewed and updated by the Office of Student Conduct. If you are aware of an error in this publication, please contact them at pbartunek@astate.edu.
Should a change be made the university shall make effort to contact the Student Community and The Arkansas State Community at large at least ten days prior to implementation of the change with the exception of the start of each academic year. Change notification will occur through Arkansas State University assigned email addresses. Please note that every effort has been made to ensure the accuracy of information presented in this publication.
All pictures used in this handbook were provided by Natalie Eskew, Coordinator of Student Services.
If you need the handbook in an alternative format, please contact the Office of Student Conduct.
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